Clinic Operations & Scheduling Coordinator

Codman Square Health Center, Inc.; Massachusetts; On-site; USD 42,000 - 64,000; Full time

Job summary

Codman Square Health Center, Inc. is seeking a Clinic Administrative Coordinator – Triad Support to assist daily clinic operations through administrative coordination, provider scheduling support, and meeting management.

The role partners with Medical Directors and Practice Administrators to ensure alignment across clinical, nursing, and operations teams. The coordinator will maintain organized workflows, ensure timely communication, and strengthen cross-department coordination.

Qualifications

• Strong organizational and administrative coordination with ability to manage multiple priorities.
• Excellent written and oral communication, with professional presentation.
• Proven ability to collaborate across clinical, nursing, and operations teams.
• Experience supporting leadership or management teams in a healthcare setting.
• Familiarity with EMR systems, preferably Epic.

Responsibilities

• Provide administrative support to Medical Directors and Practice Administrators, coordinating priorities and materials.
• Manage complex calendars, scheduling meetings, and handling conflicts with proactive follow-up.
• Capture meeting minutes, decisions, and action items with clear ownership.
• Maintain provider schedules in the EMR and coordinate coverage as needed.
• Audit workflows and documentation to ensure accuracy and accountability.
• Coordinate office operations, including mail, supplies, and filing systems.
• Prepare reports and communications to support leadership and operational needs.

Skills

Organizational skills

Communication skills

Interpersonal skills

Team collaboration

Attention to detail

Education

High School Diploma or equivalent

Associate degree preferred

Tools

Epic EMR

Job description

Codman Square Health Center, Inc. is seeking a Clinic Administrative Coordinator – Triad Support to assist daily clinic operations through administrative coordination, provider scheduling support, and meeting management.

The role partners with Medical Directors and Practice Administrators to ensure alignment across clinical, nursing, and operations teams. The coordinator will maintain organized workflows, ensure timely communication, and strengthen cross-department coordination.