Clinic Operations Coordinator - Patient Scheduling & Insurance

THERAPYSOUTH; Hoover (AL); On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

Health Insurance

Paid Time Off + Holidays

Retirement plan with company matching

Job summary

TherapySouth is seeking a collaborative Office Coordinator to support daily clinic operations. You will handle scheduling, insurance verification, and ensure accurate documentation to keep patients moving smoothly.

This role emphasizes timely communication with referrals, balance collection, and reporting to our central office, with a focus on compliance, patient service, and teamwork.

Qualifications

• Must have high school diploma or equivalent.
• Experience in a medical or clinical office.
• Experience with insurance verification.

Responsibilities

• Schedule new and returning patients.
• Verify patient insurance, obtain necessary approval and pre-certification, and ensure proper documentation is completed.
• Calculate patient balances and payment due in advance to ensure payment is received at time of service.
• Collect OTC payments in accordance with Patient Payment Guidelines and enter payments into billing system.
• Send required documentation to case managers, adjusters, etc. for Workers Comp patients.
• Contact referrals the same day as received and attempt to schedule appointment within 24 hours.
• Run weekly reports and submit to central business office in a timely fashion.
• Comply with all company policies and procedures as well as State and Federal regulations.
• Perform other duties as required to meet the needs of the company.

Skills

Medical office experience

Insurance verification

Customer service

Education

High school diploma or equivalent

Tools

Billing software

Job description

TherapySouth is seeking a collaborative Office Coordinator to support daily clinic operations. You will handle scheduling, insurance verification, and ensure accurate documentation to keep patients moving smoothly.

This role emphasizes timely communication with referrals, balance collection, and reporting to our central office, with a focus on compliance, patient service, and teamwork.