Clinic Operations Coordinator — Scheduling & Admin Support

University of Mississippi; Mississippi; On-site; USD 23,000 - 35,000; Full time

Job summary

The University of Mississippi, at the Bessie & Leland Speed Counseling Center, seeks an administrative support specialist. You will handle routine department tasks, scheduling, and document processing to support clinical operations.

You will serve as the first point of contact for clients, manage intake paperwork in the EMR system, coordinate communications, and ensure smooth clinic operations through proactive administrative tasks.

Qualifications

• Schedules logistics for meetings, conferences, travel and unit operations.
• Tracks, stocks, and inventories office supplies to ensure materials are available.
• Receives and routes inquiries to appropriate individuals or teams.

Responsibilities

• Serve as first point of contact for a mental health clinic and provide customer service.
• Schedule clinical appointments using EMR system.
• Assist clients with intake paperwork in the EMR system.
• Manage and transmit client records requests as appropriate.
• Send appointment reminders via email, text, and phone.
• Answer inquiries via multi-line phone system and route complex matters.
• Coordinate meeting logistics and secure resources for department operations.
• Prepare and distribute correspondence according to policies.
• Monitor and stock office supplies for clinic operations.

Skills

Customer service

Scheduling

Office administration

Phone system

Education

High School diploma

Tools

Electronic Medical Records System

Job description

The University of Mississippi, at the Bessie & Leland Speed Counseling Center, seeks an administrative support specialist. You will handle routine department tasks, scheduling, and document processing to support clinical operations.

You will serve as the first point of contact for clients, manage intake paperwork in the EMR system, coordinate communications, and ensure smooth clinic operations through proactive administrative tasks.