Clinic Manager

Therapy-and-Beyon; Jenks (OK); On-site; USD 60,000 - 90,000; Full time

Job summary

Therapy & Beyond is a BCBA-owned ABA organization seeking a Clinic Manager to lead administrative and operational efforts within the clinic. You will work closely with the Clinic Operations Director and senior leadership to optimize scheduling, EMR records, onboarding, and staff support.

Ideal candidates bring supervisory experience, strong communication, organizational skills, and a collaborative, empathetic approach to support families and patients in a dynamic interdisciplinary environment.

Qualifications

• High school diploma or equivalent.
• Prior supervisory or management experience preferred.
• Excellent verbal and written communication with families, staff, and leadership.
• Strong organizational skills with attention to detail and quality.
• Able to prioritize tasks and meet deadlines in a fast-paced environment.
• Ability to learn new operational software and procedures quickly.
• Empathy, teamwork, and open communication to support a healthy workplace.

Responsibilities

• Support Clinic Operations Director and leadership with admin tasks.
• Oversee and optimize daily clinic schedule for staffing and transitions.
• Track operational metrics and prepare reports for leadership.
• Ensure clinic operations comply with internal standards and procedures.
• Maintain complete EMR records for patients and employees.
• Manage office tasks: inventory, supplies, equipment distribution.
• Ensure clinic cleanliness, safety, and organization.
• Assist with patient onboarding and information collection for admissions.
• Coordinate onboarding and training for new hires.
• Provide treatment support during staff breaks and busy periods.
• Foster a positive, collaborative therapy environment for staff and clients.
• Build knowledge, leadership skills, and career development.

Skills

Supervisory experience

Administrative skills

Healthcare operations

Communication skills

Organization

Education

High school diploma

Bachelor's degree preferred

Tools

EMR systems

Job description

Therapy & Beyond is one of the largest BCBA-owned ABA organizations, founded and led by Dr. Regina Crone, BCBA-D, since 2006. At Therapy & Beyond we approach the needs of each patient both individually and as part of a dynamic interdisciplinary team working with experts in applied behavior analysis (ABA) therapy, speech-language pathology, occupational therapy, and counseling. We love helping individuals reach their full potential by supporting not only the patient but also their family. We are passionate about what we do while remaining true to our defining core values of:Putting People First,Doing Our Best Together,Making Therapy Fun, and Above All, We grow potential

Job Description

TheClinic Manager is a key member of our leadership support team, working closely with the local Clinic Operations Director and senior leadership to oversee daily clinic performance. This role drives operational efficiency through scheduling management, workforce coordination, EMR oversight, onboarding, and direct staff support. While primarily focused on administrative and operational excellence.

• Provide high-level administrative support to the Clinic Operations Director, and Home Office.
• Oversee and optimize the daily schedule to ensure appropriate staffing levels, seamless transitions, and smooth operations.
• Track operational metrics, compile reports and summaries, and keep leadership informed on key activity areas.
• Ensure all clinic operations function in strict compliance with internal standards and procedures.
• Ensure complete and accurate EMR records, including patient profiles and employee timesheets.
• Direct office management tasks: track inventory, order supplies, and distribute equipment and materials.
• Ensure clinic cleanliness, safety, and functional organization.
• Support local client onboarding, gathering necessary patient information to facilitate smooth admission.
• Support new hire onboarding and coordinate clinical and administrative training schedules.
• Provide treatmentsupport, including coverage during staff breaks and busy transition periods.
• Foster a positive, collaborative, and motivating therapy environment for staff and clients alike.
• Continuously build job knowledge, leadership capability, and professional skills to support ongoing career advancement.

Qualifications

• High school diploma or equivalent required; Bachelor's in a related field preferred.
• Prior supervisory or management experience highly desired. Proven experience in an administrative, healthcare, or operational role.
• Exceptional verbal and written communication skills with the ability to interact effectively with families, staff, and leadership.
• Outstanding organizational skills with sharp attention to detail and a high standard for quality work.
• Strong ability to prioritize tasks, meet strict deadlines, and balance competing operational priorities to achieve shared team goals.
• Aptitude for quickly learning new operational software, systems, and procedures.
• Demonstrated ability to remain composed, structured, and efficient in a fast-paced, dynamic work environment.
• Driven by empathy, positive teamwork, and open communication to support a collaborative and healthy workplace environment.

Additional Information

WHY YOU WILL LOVE WORKING AT T&B!

• Owned, Operated, & Led by a BCBA-D
• Enjoy Paid Holidays, PTO, and Work-Life Balance
• Opportunities to Grow within Leadership with Our Organization