Clinic Coordinator

Early Autism Services; Richmond (VA); On-site; USD 48,000 - 53,000; Full time

Benefits offered by this job

Competitive compensation

Comprehensive health, dental, and eye/

401(k) retirement plan with company I

Paid time off and holidays

Job summary

Early Autism Services in Richmond, VA seeks a Clinic Coordinator to support clinic operations, scheduling, and care coordination across multiple markets. This in-person role collaborates with the Operations Manager to ensure efficient daily functions, staffing, and communications with families.

The ideal candidate is organized, detail-oriented, and able to manage multiple tasks in a fast-paced ABA environment while maintaining professional communication across teams.

Qualifications

• Bachelor’s degree in Business Administration or related field preferred.
• Minimum of 2 years in an operations or coordination role, ideally in healthcare/ABA.
• Knowledge of ABA or autism services field preferred.
• Strong organizational skills with ability to manage multiple tasks.
• Excellent written and verbal communication.
• Proficient in MS Office and cloud-based systems.
• Ability to work independently in a remote setting while collaborating with teams.
• Detail-oriented with accuracy and consistency.
• Adaptable to a fast-paced environment.

Responsibilities

• Assist with daily administrative tasks, including scheduling appointments, managing call-outs, coordinating care with families.
• Facilitate communication with parents, providing updates on services and addressing questions or concerns.
• Support the Operations Manager in maintaining records and reports for forecasting.
• Coordinate staff schedules and ensure adequate staffing for all therapeutic sessions.
• Help maintain a clean and organized clinic environment.
• Monitor clinic inventory and place orders to ensure essential supplies are available.
• Participate in team meetings and provide updates on operational tasks.
• Perform other duties as assigned by the Operations Manager.

Skills

Organizational skills

Communication skills

ABA knowledge

Independent work

Attention to detail

Team collaboration

Microsoft Office proficiency

Education

Bachelor’s degree in Business Administration or related field

Tools

Microsoft Office Suite

Cloud-based management systems

Job description

Salary Range: $48,000.00 To $52,500.00 Annually

Position: Clinic Coordinator

About Us: Early Autism Services is a leading provider of Applied Behavior Analysis (ABA) services with a national presence, committed to delivering high-quality care to individuals with autism and other developmental disabilities. Our team of skilled professionals is dedicated to providing compassionate and effective treatment, and we are looking for a Clinic Coordinator to support the seamless coordination of care and operations across our ten markets. This position is in-person in Richmond, VA .

Position Overview: We are looking for a dedicated and organized Clinic Coordinator to support the operations of our ABA clinics. The Clinic Coordinator will assist the Operations Manager with essential tasks to ensure the clinic functions smoothly and effectively operationally. The ideal candidate will be organized, detail-oriented, and capable of managing multiple tasks in a fast-paced environment while maintaining excellent communication across teams.

• Competitive compensation
• Comprehensive health, dental, and vision insurance
• 401(k) retirement plan with company match
• Paid time off and holidays

Key Responsibilities:

• Assist with daily administrative tasks, including scheduling appointments, managing call-outs, communicating with families to coordinate care, and more
• Facilitate communication with parents, providing updates on services and addressing any questions or concerns
• Support the Operations Manager in maintaining accurate records and reports for business forecasting
• Coordinate staff schedules and ensure adequate staffing for all therapeutic sessions
• Help maintain a clean and organized clinic environment
• Monitor clinic inventory for items such as toys, cleaning supplies, and more. Placing an order when supplies are low to ensure mandatory supplies are always available to staff
• Participate in team meetings and provide updates on operational tasks
• Perform other duties as assigned to support the overall growth and development of the clinic as assigned by the Operations Manager

Qualifications:

• Bachelor’s degree in Business Administration, Healthcare Administration, or related field preferred.
• Minimum of 2 years of experience in an operations or coordination role, ideally in a healthcare, behavioral health, or ABA setting.
• Knowledge of Applied Behavior Analysis (ABA) or experience working in the autism services field is highly preferred.
• Strong organizational skills with the ability to manage multiple tasks and priorities.
• Exceptional communication skills, both written and verbal, with a professional demeanor.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and comfortable with cloud-based management systems and tools.
• Ability to work independently in a remote setting while maintaining strong team collaboration.
• Detail-oriented with a focus on accuracy and consistency.
• Ability to adapt to a fast-paced, evolving work environment.

Preferred Skills:

• Experience working in a multi-location or national organization.
• Familiarity with client management software or systems used in the healthcare industry.
• Strong problem-solving and critical-thinking skills.