Clinic Coordinator

Renewal, Inc.; Pittsburgh (Allegheny County); On-site; USD 42,000 - 62,000; Full time

Job summary

Renewal, Inc. is seeking a Clinic Coordinator for its Outpatient Mental Health Clinic to manage front-desk and administrative tasks essential for delivering behavioral health services.

You will greet clients, verify funding, schedule appointments, and support the clinical team with care coordination. The role requires solid organizational skills, experience with billing documentation, and proficiency in Microsoft Office.

Qualifications

• Working knowledge of billing codes and related documentation requirements.
• Proficiency in Microsoft Office and ability to conduct research as needed.
• Strong written and verbal communication, interpersonal skills, and attention to detail.

Responsibilities

• Greet, instruct, and direct clients upon arrival and check them into the system.
• Verify insurance or funding authorization and schedule appointments.
• Coordinate referrals and follow up on required records and documentation; support care coordination.
• Assist clinical staff and collaborate with residential inpatient units as needed.

Skills

Billing codes

Microsoft Office

Communication skills

Detail oriented

Teamwork

Research skills

Education

Bachelor's degree preferred

Job description

Definition:

The Clinic Coordinator works within Renewal, Inc.'s Outpatient Mental Health Clinic and is responsible for coordinating the administrative and client-service functions necessary to support effective delivery of behavioral health services.

The Clinic Coordinator serves as a primary point of contact for clients upon arrival and is responsible for greeting, instructing, and directing clients; ensuring required assessments, documentation and authorizations are obtained and maintained; checking clients into the appropriate system; verifying insurance or other funding authorization for services; scheduling and confirming appointments and follow-up appointments; and notifying clinical staff of client arrival. This individual will also assist and work with individuals in Renewal's residential inpatient treatment units.

The Clinic Coordinator facilitates communication among clients, medical providers, clinical staff, referral sources, and other providers to ensure continuity of care and that client needs are appropriately addressed. This individual coordinates and follows up on referrals, assists with obtaining required records and documentation, and supports the clinical team with administrative and care-coordination activities.

Eligibility Requirements:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Must have a working knowledge of billing codes and related documentation requirements. Demonstrated ability to work effectively and efficiently, prioritize multiple responsibilities, and take initiative with minimal supervision. Must be highly organized, detail-oriented, and able to adapt to changing technology and procedures. Proficiency in Microsoft Office and the ability to conduct research as needed are required. Strong written and verbal communication, positive customer service, sound judgment, and interpersonal skills are essential. Must be able to work independently and collaboratively as part of a team.

Education and/or Experience:

Bachelor's degree in human services, Social Work, Psychology, Healthcare Administration, or a related field preferred, with experience in behavioral health, mental health, substance use treatment, healthcare, or a related human services setting.

Equal Opportunity Employer/Minorities/Female/Protected Veteran/Individuals with Disabilities