Clinic Care Dental Coordinator

Apple Tree Dental; Minnesota; On-site; USD 25,000 - 31,000; Full time

Benefits offered by this job

Meaningful work

Professional growth

Inclusive workplace

Job summary

Apple Tree Dental in Hawley, MN seeks a Clinic Care Dental Coordinator to ensure a smooth patient experience by managing scheduling, coordinating provider availability, and delivering exceptional service. This onsite role supports patients, families and staff in a fast-paced environment.

Responsibilities include maintaining accurate records, multi-tasking daily admin tasks, and using Open Dental and MS Office to facilitate operations. Onsite hours are 7:00 AM to 5:30 PM, Monday through Thursday.

Qualifications

• High school diploma or GED required and prior customer service experience.
• Experience with scheduling and phone handling preferred.
• Dental office experience is highly preferred.

Responsibilities

• Provide outstanding customer service to patients, families and staff.
• Schedule patient appointments and manage provider calendars.
• Answer and manage phone calls professionally and efficiently.
• Assist patients with special needs and create a welcoming experience.
• Maintain accurate electronic patient records and documentation.
• Prioritize and complete daily administrative tasks in a fast-paced setting.
• Utilize Open Dental, Microsoft Office, and related software.

Skills

Customer service

Scheduling

Phone experience

Typing 40+ WPM

Punctuality

Education

High School Diploma or GED

Tools

Open Dental

Microsoft Office

Job description

Join our non-profit group practice dedicated to providing comprehensive dental care to all individuals, including those with special access needs who face barriers to care. We are seeking a Clinic Care Dental Coordinator in Hawley, MN; to ensure a smooth patient experience by managing scheduling, coordinating provider availability, and delivering exceptional customer service.

Please note this position is specifically onsite in Hawley, MN.

Hours: 7 -5:30 PM, Monday - Thursday.

Key Responsibilities:

• Provide outstanding customer service to patients, families, and staff.
• Schedule patient appointments, ensuring clinic and provider schedules remain productive per scheduling guidelines.
• Answer and manage phone calls professionally and efficiently.
• Assist patients with special needs, ensuring a welcoming and accommodating experience.
• Maintain accurate electronic patient records and documentation.
• Prioritize, multi-task, and complete daily administrative tasks in a fast-paced environment.
• Utilize and/or learn computer systems such as Open Dental, Microsoft Office, and other necessary software.

Why Join Us?

• Meaningful Work – Make a difference in a mission-driven, patient-centered practice.
• Professional Growth – Gain valuable experience in a supportive team environment.
• Inclusive Workplace – Work in a welcoming setting where all contributions are valued.

Requirements:

• High school diploma or GED required.
• Customer service, scheduling, and phone experience preferred.
• Dental office experience strongly preferred.
• Valid driver’s license and eligibility for company car insurance roster highly preferred.
• Ability to type at least 40+ WPM accurately.
• Dependability, punctuality, and willingness to work late hours and weekends as needed.

$18.50 - $22.50 an hour