Client Success Coordinator

Task Wizard; Austin (TX); On-site; USD 60,000 - 100,000; Full time

Job summary

CRE Task Wizard is seeking a motivated coordinator to support a large roster of brokers in commercial real estate. You will manage LOIs through lease execution, track critical dates and commissions, and keep multiple parties aligned to prevent deal delays. Training is provided for CRE experience.

Ideal candidates are detail-oriented, calm under pressure, and adept with AI tools to move work faster. This role offers growth toward managing a team of coordinators with performance-based pay.

Qualifications

• Must be hungry to learn about commercial real estate (CRE)
• Excellent at supporting a large roster of brokers with many deadlines
• Calm and effective when plans change
• Comfortable with ambiguity and strong problem-solving
• Proficient with AI tools to speed up work
• Strong multitasking and attention to detail

Responsibilities

• Manage tenant rep and landlord rep deals from LOI to lease execution: documents, deadlines, communication
• Track critical dates, options, and commission agreements, and abstract leases
• Keep brokers, landlords, tenants, co-brokers, and attorneys ahead of every deadline
• Prepare marketing for landlord assignments: availability reports, flyers, and tour books
• Spot problems before they blow up a deal

Skills

Multitasking

Detail-oriented

Calm under pressure

Problem solving

AI tooling fluency

Fast learner

Broker support experience

Job description

Task Wizard is the fully managed back office for commercial real estate. Our operators and industry-specific AI handle lease coordination, marketing, and research for tenant rep and landlord rep teams, so brokers stay in front of clients and close deals. Built by former CBRE and JLL brokers.

What you'll do

• Manage tenant rep and landlord rep deals from LOI to lease execution: documents, deadlines, communication
• Track critical dates, options, and commission agreements, and abstract leases so nothing slips
• Keep brokers, landlords, tenants, co-brokers, and attorneys ahead of every deadline
• Prepare marketing for landlord assignments: availability reports, flyers, and tour books
• Spot problems before they blow up a deal

What we're looking for

• Hungry to learn more about commercial real estate
• Exceptional at supporting a large roster of brokers and dozens of deadlines at once
• Calm when things don't go as planned
• Comfortable with ambiguity and a strong problem-solver
• Great with AI tools and use them to move faster
• Great at multitasking
• Very detail-oriented

Pay and growth

• $60,000 to $100,000 annual. On-target earnings of ~$100,000.
• Two ways to grow in the position: manage more brokers, or move into managing a team of coordinators. Both pay more.
• Raises, bonuses, and promotions are tied to performance and quality.

CRE experience is a plus, not a requirement. We train you.