Client Statement Administration Assistant

HRS Talent Solutions; Madison (WI); Remote; USD 39,000 - 47,000; Full time

Job summary

HRS Talent Solutions is seeking a Client Statement Administration Assistant for a full-time remote position. You verify client access, locate statements, and guide secure online access while maintaining confidential records.

You will not prepare new statements or advise on taxes; training is provided for account views and privacy. Responsibilities include reviewing online requests, confirming periods, sharing secure download links, and documenting deliveries and any access issues, ensuring

Qualifications

• Experience in customer service or office administration may help; beginners are encouraged to apply.

Responsibilities

• Review online requests for issued statements.
• Verify client and account access under policy.
• Locate the requested period and current version.
• Share the secure download path or approved file.
• Flag a missing statement or access error.
• Route financial interpretation and disputes.
• Maintain a dated document-delivery record.

Skills

Customer service

Office administration

Job description

Client Statement Administration Assistant

A client asks for a statement covering a particular period or has a routine question about where to find one. The Client Statement Support Associate verifies the account role, locates the issued document, and guides secure online access. This full-time remote customer service position includes office administration records of what was delivered. You will not prepare new financial statements, alter balances, or advise on taxes.

Full-time remote | $31 per hour. A private home office or equivalent space supports confidential accounts. The company will confirm hours.

The right period and recipient

An account may have monthly and annual statements, plus corrected versions. Ask which period the client needs and check the current issued record. A statement generated for one account should never be sent to another because the names look similar. If the document is still pending, explain the verified stage and route an urgent request to the owner without promising a date.

A client may dispute a line item after receiving the file. Keep that question in the online case and send it to the qualified account team. Do not interpret an investment, tax, or contractual meaning from a number. Record the statement version, delivery route, and any reported access problem so later colleagues see exactly what was shared.

Assigned duties

• Review online requests for issued statements.
• Verify client and account access under policy.
• Locate the requested period and current version.
• Share the secure download path or approved file.
• Flag a missing statement or access error.
• Route financial interpretation and disputes.
• Maintain a dated document-delivery record.

Experience in customer service or office administration may help; beginners are encouraged to apply. The employer trains beginners on account views, privacy, and document types. Accuracy with periods and recipients matters.

A statement was revised

A client may have downloaded an earlier statement and later see a revised version. Check the issued-document history before providing a copy. An account specialist should explain a substantive change; your role is to identify the current approved document and ensure it reaches the authorized person. Do not call a revision an error unless the owner has confirmed that characterization.

A document request can include several accounts or periods. Clarify the scope rather than sending an entire account archive. If a download link fails, record the page and error, then send it to the document owner. Keep private figures and identifiers in the secure online record.

Before a statement is delivered

• Confirm the account and authorized recipient.
• Match the requested reporting period.
• Check whether a revised version superseded an earlier one.
• Use the designated online delivery route.
• Record what was shared and when.
• Route an interpretation or dispute question.

Training covers the document system and privacy. The work is about reliable records and clear communication while financial advice and calculations stay with qualified staff.

The client may need several statements from consecutive periods. Use the account's approved download route and confirm each document before sharing. A missing period should be referred to the document owner, not filled with a similar report. Keep a dated record of exactly which statements were made available. This work protects client trust through careful handling of private records. A client may use an assistant to request a statement. Follow the account authorization rules rather than assuming that a person who scheduled a meeting may receive financial documents. If permission is unclear, refer it to the account owner. Your office record should show that verification was needed, without broadly sharing the statement.