Client Services Specialist

Beacon Hill; Philadelphia (Philadelphia County); On-site; USD 70,000 - 100,000; Full time

Job summary

Beacon Hill is hiring a Commercial Litigation Client Services Specialist to support its law firm's commercial litigation practice. This temp-to-perm position based in Philadelphia requires a minimum of 7 years of experience in a law firm or corporate legal department. Responsibilities include administrative support to attorneys, managing case workflows, and handling court filings. The ideal candidate will have strong organizational skills, excellent communication abilities, and advanced proficiency in Microsoft Office. This is an onsite role, which demands a high level of professionalism and independence.

Qualifications

• Minimum of 7 years of experience in a law firm or corporate legal department required.
• Strong experience with Pennsylvania court filing procedures and federal court rules required.
• Prior experience supporting commercial litigation practices required.
• Typing speed of 60+ WPM preferred.

Responsibilities

• Provide high-level administrative and client service support to attorneys.
• Manage attorney calendars, schedule meetings, and coordinate travel arrangements.
• Prepare, edit, format, and proofread legal documents and correspondence.
• Handle electronic filing in Pennsylvania state and federal courts.
• Open and close client matters and assist with conflicts checks.

Skills

Pennsylvania court filing procedures

Microsoft Office Suite

Organizational skills

Analytical skills

Problem-solving skills

Verbal communication

Written communication

Education

Associate's degree

Bachelor's degree

Job description

Overview

Beacon Hill is hiring for a Commercial Litigation Client Services Specialist to support a law firm's commercial litigation practice. This is a temp-to-perm, fully onsite opportunity based in Philadelphia, ideal for a highly experienced legal support professional who thrives in a fast-paced, client-facing environment.

Responsibilities

• Provide high-level administrative and client service support to attorneys, including managing calls, correspondence, and client communications
• Support a commercial litigation practice with exposure to corporate disputes, white collar matters, and civil tax litigation
• Manage attorney calendars, schedule meetings, and coordinate travel arrangements
• Prepare, edit, format, and proofread legal documents, memoranda, and correspondence with strong attention to detail
• Handle electronic filing in Pennsylvania state, local, and federal courts, ensuring compliance with all applicable rules and deadlines
• Manage case workflows, prioritize tasks, and coordinate with internal teams to meet critical deadlines
• Open and close client matters, maintain case files, and assist with conflicts checks in coordination with intake teams
• Track and calendar key deadlines using docketing systems and ensure accuracy in scheduling
• Collaborate with legal team assistants and other support resources to complete assignments efficiently
• typing speed of 60+ WPM preferred

Qualifications

• Minimum of 7 years of experience in a law firm or corporate legal department required
• Strong experience with Pennsylvania court filing procedures and federal court rules required
• Prior experience supporting commercial litigation practices required
• Associate\'s degree preferred; Bachelor\'s degree a plus (relevant experience may be considered in lieu of a degree)
• Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Strong organizational, analytical, and problem-solving skills with the ability to manage multiple priorities
• Excellent written and verbal communication skills, with a high level of professionalism and discretion
• Ability to work independently in a deadline-driven, high-pressure environment

Equal Opportunity & Compliance

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.