Client Services Representative - Temporary up to 6 Months

Community Teamwork; Lowell (MA); On-site; USD 30,000 - 36,000; Full time

Benefits offered by this job

Paid time off

Health, dental, and vision insurance

Life insurance

Tuition reimbursement

401(k) plan with employer contribution

Job summary

Community Teamwork is hiring a Temporary Client Services Representative - Fuel in Lowell, MA. The role focuses on processing fuel assistance applications, interviewing new applicants, recertifications, and calculating benefits to support households in need.

The position lasts up to six months and requires strong customer service, data entry accuracy, and knowledge of energy programs. It involves coordinating with fuel vendors and assisting with general reception duties as needed.

Qualifications

• High school diploma or equivalent.
• Pass state and federal background check.
• Excellent customer service and communication skills.
• Ability to work both independently and in a team in a fast-paced, detail-oriented environment.
• Proficient with basic computer software and data collection systems.
• Night and weekend work may be required.

Responsibilities

• Process fuel assistance applications for new and recertification.
• Enter data into fuel assistance database and verify documents.
• Notify clients of missing documents and provide referrals as needed.
• Maintain client records for audits and program reports.
• Respond to client issues and negotiate with utility providers to prevent service disruption.
• Document all communications in the CTI system and educate clients on energy programs.

Skills

Customer service

Organization

Interpersonal skills

Oral communication

Written communication

Computer skills

Attention to detail

Confidentiality

Education

High School diploma or equivalent

Tools

Data collection systems

Basic computer software

Job description

Client Service Representative - Fuel

Pay Range: $22.00 - $26.00

Company Overview

Community Teamwork is a private non-profit organization located in Lowell MA. We employee over 600 employees and are a catalyst for social change. We leverage our programs, our partnerships, and our collective voice to foster equity, compassion, and community engagement by creating housing, education, and economic opportunities.

Position Summary:

The Temporary Client Services Representative will process fuel assistance applications for new applicants including conducting application interviews; conducting recertification of income and calculating client benefit amounts; determining acceptable document verification while supporting families with appropriate referrals for other needs. This time limited position will last up to 6 months.

Essential Functions and Responsibilities:

1. Follow all funding source protocols and/or regulations for processing client applications for (re)certification including:
   1. Meet with scheduled new clients or retrieve recertification files to enter required data into fuel assistance database.
   2. Verify and document client identity, address, household size, utility account numbers, housing costs. Verify documents and calculate all household income.
   3. Notify client, with a detailed list, of missing documentation needed to certify their application.
2. Maintain client records for audit purposes. Compile required statistics for periodic program reports.
3. Review and troubleshoot client issues, which can be complex, in a timely manner.
4. Utilize all MA consumer rules and regulations regarding utility services to negotiate with utility companies to prevent termination or restore client services.
5. Contact deliverable fuel vendors for emergency deliveries.
6. Document all communication with applicants in the CSG system.
7. Educate eligible clients on all energy programs available to them.
8. Advocate for clients and make direct referrals as necessary to CTI programs and other health and human services as needed.
9. Assist with reception duties such as answering incoming calls, customer service; manage appointment scheduling/rescheduling including reminder phone calls; oversee flow of clients in the waiting area; clerical duties such as scanning and organizing documentation.
10. Uphold the values of CTI - Equity, Integrity, Compassion.
11. Perform other related duties as assigned

The duties listed above are representative of the work performed. Other related duties may be assigned.

Qualifications:

1. High School degree or equivalent
2. Able to pass state and federal background check
3. Excellent customer service, organizational, interpersonal, oral and written communication skills.
4. Ability to work independently and as a team in a fast paced, detail oriented environment.
5. Proficient computer skills required in basic computer software and data collection systems.
6. Good attention to detail.
7. Ability to maintain confidentiality.
8. Night and weekend work may be required as needed

Preferred Qualifications:

• Bilingual skills (English/Spanish, English/Khmer English/Portuguese)
• 1 year prior related experience

Compensation and Benefit Information

At Community Teamwork, our employees enjoy best-in-class benefits to support their physical, financial, and emotional wellness. We offer:

• 4 Weeks of Paid Time Off - Paid Sick Leave - 12 paid holidays.
• Medical, Dental, and Vision Insurance - Company Paid Life Insurance - Critical Illness Insurance-Pet Insurance
• Tuition Reimbursement - Career Advancement and Professional Development Opportunities
• 5% employer contribution to your 401K retirement account after 6 months of employment
• Great co-workers and a great mission with an outstanding Community Action offering a chance to help make a real difference in the lives of those we serve.

The base salary range represents the Agency's good-faith estimate of the compensation for this role at the time of posting. Actual compensation within the range will be based on factors such as experience, skills, and qualifications.

Equal Opportunity Employer - Vets/Disabled

This is an exciting opportunity to become an integral member of an innovative team in an organization committed to excellence.