Client Services Coordinator

Johnson Controls; Merced (CA); Sur place; USD 26 000 - 34 000; Plein temps

Avantages offerts par ce poste

Competitive salary

Comprehensive benefits package (401K,

Day one benefits

Training opportunities

Career growth

Résumé du poste

Johnson Controls in Merced, CA seeks an Operations Administrative Support professional to assist Construction Managers and Project Managers with coordination, documentation, and procurement for fire alarm, suppression, and sprinkler projects.

You will manage project files, order equipment, track status, communicate with customers and sales reps, and support billing, AR, and contract documents. Strong MS Office, organization, and communication are essential.

Qualifications

• Proficient in Microsoft Windows, Word, EXCEL, Power Point
• Knowledge of ACE, OASys, Job Cost Systems
• Valid driver's license with a good driving record
• High School diploma or equivalent
• Ability to multi-task and prioritize with deadlines
• Excellent verbal and written communication skills
• Must be organized, detail oriented and self-motivating.
• Must Pass a pre-employment background check and drug screen
• Positive Attitude a must
• Punctual and Accountable
• Experience dealing with customers

Responsabilités

• Assisting Construction Managers and Project Managers with coordination/documentation
• Ordering equipment for Install base projects including day-to-day office duties for fire alarm, suppression and sprinkler
• Operations Administrative Support uploading and Maintaining Projects and Contracts via Job Design/BBI
• Monitor status of small projects (fire alarm, suppression, sprinkler)
• Communicate with customers and sale reps about material and labor needs
• Coordinate with supervisor and construction managers on labor requirements
• Order equipment and ensure timely delivery
• Process changes orders, release equipment, file documents, obtain COI and warranty letters
• Assist with billing and AR
• Facilitate information sharing between OTC, District, and customers as directed
• Support dispute resolution when requested by AR or dispute team
• Attend work in progress meetings
• Coordinate delivery of close-out documents
• Create purchase orders for subcontractors
• Track project schedules and RFIs

Connaissances

Verbal communication

Written communication

Multi-tasking

Deadline adherence

Organizational skills

Detail oriented

Reliability

Formation

High School diploma or equivalent

Associates Degree

Outils

Microsoft Windows

Microsoft Word

Microsoft Excel

PowerPoint

ACE

OASys

Job Cost Systems

Description du poste

Build your best future with the Johnson Controls team

As a global leader in smart, healthy and sustainable buildings, our mission is to reimagine the performance of buildings to serve people, places and the planet. Join a winning team that enables you to build your best future! Our teams are uniquely positioned to support a multitude of industries across the globe. You will have the opportunity to develop yourself through meaningful work projects and learning opportunities. We strive to provide our employees with an experience, focused on supporting their physical, financial, and emotional wellbeing. Become a member of the Johnson Controls family and thrive in an empowering company culture where your voice and ideas will be heard – your next great opportunity is just a few clicks away!

What We Offer

• Competitive salary
• Paid vacation/holidays/sick time Comprehensive benefits package including 401K, medical, dental, and vision care - Available day one
• Extensive product and on the job/cross training opportunities with outstanding internal resources
• Encouraging and collaborative team environment
• Dedication to safety through our Zero Harm policy
• Company vehicle (as applicable), Tools, and Equipment to complete all jobs
• Providing Scheduling and management support
• JCI Employee discount programs (The Loop by Perk Spot)
• Check us Out: A Day in the Life of the Building of the Future https://youtu.be/pdZMNrDJviY

What You Will Do

Responsibilities include but are not limited to assisting the Construction Managers and Project Managers with coordination/ documentation, ordering of equipment for Install base projects including day-to-day general office duties as assigned for fire alarm, suppression and sprinkler.

How You Will Do It

• Operations Administrative Support uploading and Maintaining Projects and Contracts via Job Design/ BBI
• Monitor status of small projects (fire alarm, suppression, sprinkler)
• Communicate with customers and sale reps as to when material and/or labor is required
• Ensure that required engineering is performed to meet customer expectations
• Coordinate with TIS supervisor and/or construction manager customer’s labor requirements
• Order equipment, ensure that customer receives material when needed
• Report to department managers project status
• Process change orders, releasing equipment, filing, Certificate of Insurance, Warranty Letters
• Billing of projects; compiling back-ups such as Certified Payroll, work tickets etc.
• Handling customer/ contract disputes as needed
• Coordinate delivery of equipment to the job site
• Coordinate delivery of close-out documents
• Creation of purchase orders for subcontractors
• Procurement and verification of project schedules
• Attend work in progress meetings
• Tracking of project RFI’s, change orders and other pertinent documentation
• Coordination/ Follow Ups with Sales Team regarding project bookings; releasing of jobs from COE/ Credit holds etc.
• Assist with Accounts Receivable (AR)
• Act as the facilitator and point-person for information sharing between OTC, District, and select customers as directed by ACSM
• Support Dispute Resolution in resolving disputes when requested by the AR Collectors or the Dispute team
• Contact customers when identified as necessary as part of DMS or for very simple reasons

Required

What we look for

• Proficient in Microsoft Windows, Word, EXCEL, Power Point
• Knowledge of ACE, OASys, Job Cost Systems
• Valid driver's license with a good driving record
• High School diploma or equivalent
• Ability to multi-task and prioritize among assignments with a strong adherence to deadlines
• Excellent verbal and written communication skills
• Must be organized, detail oriented and self-motivating.
• Must Pass a pre-employment background check and drug screen
• Positive Attitude a must
• Punctual and Accountable
• Experience dealing with customers

Preferred

• Associates Degree preferred
• at least a year of related experience
• Experience in a high-volume, customer service-oriented position
• Electrical/ Construction industry experience is helpful

HIRING HOURLY RANGE: $19 - $25 (Hourly rate to be determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data.) This position includes a competitive benefits package. The posted salary range reflects the target compensation for this role. However, we recognize that exceptional candidates may bring unique skills and experiences that exceed the typical profile. If you believe your background warrants consideration beyond the stated range, we encourage you to apply. To support an efficient and fair hiring process, we may use technology assisted tools, including artificial intelligence (AI), to help identify and evaluate candidates. All hiring decisions are ultimately made by human reviewers. For details, please visit the About Us tab on the Johnson Controls Careers site at https://jobs.johnsoncontrols.com/about-us.