Client Services Coordinator

Savills North America; California (MO); On-site; USD 50,000 - 70,000; Full time

Job summary

A leading real estate services company is seeking an Administrative Coordinator in California. This role involves providing overall administrative support to the real estate team, preparing marketing materials, and maintaining client databases. Candidates should have a high school diploma, at least three years of related experience, and proficiency in Microsoft Office applications. Strong organizational and communication skills are essential for success in this fast-paced environment.

Qualifications

• Minimum three years related work experience, preferably in real estate.
• Ability to work on multiple tasks with minimal guidance.
• Strong proofreading and editing abilities.

Responsibilities

• Provide administrative and technical support to real estate professionals.
• Prepare and produce marketing presentations and collateral.
• Maintain client and prospect databases for agents.

Skills

Organizational skills

Interpersonal skills

Communication skills

Detail oriented

Proficiency in Microsoft Office

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Outlook

InDesign

Job description

Job Responsibilities

Provides overall administrative support for real estate Professionals. In addition to preparation of normal correspondence, the Coordinator is responsible for research and analysis of properties, preparation of marketing collateral, and submittal of accounting related data upon deal closure. The Coordinator also assists with the maintenance of information in various sales databases and performs other routine office administrative roles.

• Provide administrative, graphic and technical support to the team as needed
• Prepare correspondence, documents, Request for Proposals, reports, account invoices, etc. with direction from brokers and/or knowledge of company policies and procedures
• Compose correspondence while maintaining confidentiality and utilizing correct grammar, punctuation and spelling
• Prepare and produce marketing presentations, multiple property surveys, tour books, and PowerPoint or InDesign presentations, often with a short lead‑time
• Perform accounting functions which may include preparation of expense reports, invoices and billings
• Maintain and update assigned agents’ client/prospect databases
• Provide information about the Company; screen and respond to internal and external inquiries of a less technical nature
• Capacity to work successfully in a team environment, build effective working relationships inside and outside of the group
• Monitor action items and request dates for completion to ensure effective and timely completion of requests
• Maintain and purge account files and records for assigned agents
• Perform general administrative duties such as filing, schedule meetings and travel arrangements
• Conduct research, assemble data, and perform special projects
• Perform other related duties as assigned

Qualifications

• High school diploma or equivalent knowledge
• Minimum three years related work experience supporting multiple people; real estate experience preferred
• Thorough working knowledge of Microsoft Word, Excel, Power Point, and Outlook

Specific software programs utilized in the performance of this role include:

• All Microsoft applications, including Word, Excel and PowerPoint
• Outlook and other contact management, social media and email systems
• InDesign

Qualities & attributes

• Ability to complete a high volume of tasks with minimal guidance or supervision
• Strong organizational, interpersonal and communication skills
• Detail oriented with the ability to respond effectively and efficiently while maintaining flexibility
• Strong proofreading and editing abilities
• Creative self‑starter, multitask oriented

Savills values a diverse work environment and is proud to be an equal‑opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, genetic information, disability, age, veteran status, or any other protected characteristic.

Savills participates in the E-Verify program.