Client Service Representative Supervisor

Accreditation Council for Graduate Medical Education; Westford (MA); On-site; USD 40,000 - 47,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) with company match

Generous paid time off

Bonding leave

Life, AD&D, short-term disability

Continuing education allowance

License fee reimbursement

Pet care discounts

Pet diagnostics discounts

Pet food discounts

Pet insurance discounts

Job summary

Rarebreed Veterinary Partners is seeking an experienced CSR Supervisor for Westford Veterinary Emergency & Referral Center in Westford, MA. This hands-on leadership role will guide a 24/7 CSR team to deliver an exceptional client experience while coaching staff and improving processes.

The position emphasizes leadership, accountability, and a focus on high-quality customer service in a busy emergency and specialty hospital setting.

Qualifications

• Veterinary CSR/reception experience; emergency or specialty experience preferred.
• Experience leading and coaching teams with accountability.
• Strong customer service mindset and communication skills.

Responsibilities

• Lead and develop the CSR team with coaching and clear expectations.
• Own the client experience, ensuring compassionate and professional communication.
• Improve departmental workflows by identifying bottlenecks and implementing solutions.
• Lead in a fast-paced 24/7 emergency/specialty hospital, maintaining calm and clear direction across shifts.
• Collaborate with clinical teams and hospital leadership on cross-department challenges.

Skills

People leadership

Customer service

Communication

Problem solving

Coaching

Organization

Job description

CSR Supervisor Westford Veterinary Emergency & Referral Center | Westford, MA

$29.00-34/00 an hour depending on experience

WVERC is looking for more than someone to oversee our front desk. We're looking for a leader who can develop people, strengthen processes, and help our CSR team do their best work in a busy emergency and specialty hospital.

Westford Veterinary Emergency & Referral Center (WVERC) is looking for an experienced CSR Supervisor to lead and develop our Client Service Representative team. This is a hands‑on leadership role for someone who can create an exceptional client experience, coach and hold a team accountable, identify operational problems, and take ownership of making things better.

WVERC is a 24/7 emergency and specialty hospital providing advanced care across emergency and critical care, surgery, internal medicine, neurology, ophthalmology, anesthesia and pain management, rehabilitation, and diagnostic imaging.

We're not looking for someone who simply sees a problem and reports it. We're looking for someone who asks why it's happening, develops a solution, brings the team along, and follows through to make sure the solution works.

What You'll Do

Lead & Develop the CSR Team

• Coach, mentor, and develop CSRs through regular feedback and clear expectations.
• Set the standard for professionalism, communication, client service, and teamwork.
• Recognize strengths, identify development opportunities, and help team members grow.
• Address performance and behavioral concerns promptly and professionally.
• Create an environment where employees feel supported while maintaining clear accountability.

Own the Client Experience

• Set the standard for compassionate, professional, and responsive client communication.
• Coach CSRs through difficult, emotional, or high-stress client interactions.
• Step in to de‑escalate concerns when appropriate.
• Ensure clients receive clear, accurate, and timely information throughout their experience.

Improve How the Department Works

• Identify recurring problems, communication gaps, bottlenecks, and workflow challenges.
• Seek feedback from the CSR team and use it to make meaningful improvements.
• Investigate root causes rather than simply working around problems.
• Develop, implement, and evaluate practical solutions.
• Partner with clinical teams and hospital leadership when challenges cross departmental lines.
• Support accurate processes related to registration, estimates, payments, and client communication.

Lead Through a Fast-Paced Environment

• Bring calm, organization, and direction to the front desk during busy or stressful periods.
• Prioritize competing demands and know when to step in, delegate, or elevate.
• Communicate effectively across shifts and departments.
• Use department metrics and trends to identify opportunities to improve client experience, efficiency, accuracy, and team performance.

What We’re Looking For

• Previous veterinary CSR/reception experience; emergency or specialty experience strongly preferred.
• Previous people‑leadership experience involving coaching, performance feedback, accountability, or team development.
• A strong understanding of exceptional customer service.
• Confidence navigating difficult conversations with both clients and employees.
• Strong problem‑solving skills and a demonstrated ability to take initiative.
• Excellent organization, prioritization, and judgment.
• The ability to remain calm, approachable, and professional under pressure.
• A leadership style that combines empathy and support with clear expectations and accountability
• A genuine interest in developing people and improving how a team operates.

The Leader We’re Looking For

We are not simply looking for someone who can keep the front desk running. We are looking for someone who can make it better.

The right CSR Supervisor leads by example, develops people, listens to their team, addresses problems directly, follows through on solutions, and holds people accountable. They don't need to personally solve every problem - they build a team that becomes increasingly confident, capable, and empowered to solve problems themselves.

Why WVERC?

WVERC is a comprehensive 24/7 emergency and specialty hospital committed to advanced medicine and compassionate, client‑focused care. In this role, you'll work closely with hospital leadership and clinical teams and have a genuine opportunity to influence the client experience, strengthen the CSR department, and improve how the hospital operates.

https://westfordveterinary.com/

Schedule

Full‑time; schedule will reflect the needs of a 24/7 emergency and specialty hospital.

BENEFITS

We're passionate about helping you reach your greatest potential - both at work and at home:

• Competitive compensation and insurance (medical, dental, vision)
• 401(k) with up to 4% company match after 6 months
• Generous paid time off
• Company paid bonding leave or applicable state provided bonding leave
• Company‑paid life, AD&D, and short‑term disability insurance
• Continuing education allowance and license fee reimbursement
• Employee referral program and uniform allowance

Plus, special benefits to utilize for your own pet:

• Pet Care: Discounts on veterinary services and products
• Pet Diagnostics: Discounts on reference lab testing
• Pet Food: Discounts on Purina pet foods
• Pet Insurance: Discounts available with our preferred vendor

Rarebreed Veterinary Partners is a purpose‑driven team that places talent first by supporting professionals to thrive in our industry and empowering hospital teams to provide exceptional care for pets and their owners. We pride ourselves on going the extra mile to create exceptional work experiences for our hospital teams. We focus on providing our hospitals with the best culture, tools, and support to allow the staff to focus on what they love most: caring for our animal companions.

Employment will require the successful completion of references and background check.

Rarebreed Veterinary Partners provides equal employment opportunities to all employees and applicants for employment in all job classifications without regard to race, color, religion, age, mental disability, physical disability, medical condition, gender, sexual orientation, genetic information, ancestry, marital status, national origin, veteran status, and other classifications protected by applicable state and local non‑discrimination laws.

Learn more about our career opportunities at: https://rarebreedvet.com/careers/

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