Client Project & Order Coordinator

Club Colors; Hoffman Estates (IL); On-site; USD 30,307 - 33,062; Full time

Job summary

A premium branding solutions company in Hoffman Estates is seeking a Client Project & Order Coordinator to ensure smooth operations. The role involves managing orders, coordinating with vendors, and collaborating across various departments. Ideal candidates should have 0–3 years of relevant experience, strong communication skills, and proficiency in Microsoft Office. The company offers a supportive team environment and values initiative as well as creativity. Hourly pay ranges from $22 to $24 USD.

Qualifications

• 0–3 years of experience in project coordination, purchasing, or customer service.
• A natural organizer who thrives in a fast-paced environment.
• Experience in the promotional or branding industry is a plus.

Responsibilities

• Manage and process incoming orders with precision and care.
• Coordinate with vendors to confirm availability, pricing, and delivery schedules.
• Support the sales team by responding to order-related questions and customer needs.
• Work with the warehouse to ensure accurate and timely order fulfillment.
• Monitor project and order timelines, flagging and solving potential delays.
• Oversee projects from planning through delivery, tracking key milestones.
• Keep stakeholders aligned by acting as the go-to liaison across departments.
• Provide updates and progress reports to management regularly.
• Recommend process improvements to make things even smoother.

Skills

Project coordination

Customer service

Organizational skills

Communication skills

Proficiency in Microsoft Office

Job description

Who We Are:

We are a premium branding solutions company committed to empowering brands in the corporate and collegiate markets. Our team drives exceptional service and innovation, helping our clients make a lasting impact. With a proven track record of growth and dedication to our core values, we’re here to provide high‑quality, timely solutions that support our clients’ success.

Job Summary:

We are seeking a Client Project & Order Coordinator to join our team! In this role, you’ll play a key part in ensuring smooth operations—processing orders, coordinating with vendors, and collaborating across sales, marketing, and warehouse teams to meet project goals. If you’re passionate about getting things done right and on time, we want to hear from you.

What You’ll Do:

• Manage and process incoming orders with precision and care.
• Coordinate with vendors to confirm availability, pricing, and delivery schedules.
• Support the sales team by responding to order‑related questions and customer needs.
• Work with the warehouse to ensure accurate and timely order fulfillment.
• Monitor project and order timelines, flagging and solving potential delays.
• Oversee projects from planning through delivery, tracking key milestones.
• Keep stakeholders aligned by acting as the go‑to liaison across departments.
• Provide updates and progress reports to management regularly.
• Recommend process improvements to make things even smoother.

Who You Are:

• 0–3 years of experience in project coordination, purchasing, or customer service.
• A natural organizer who thrives in a fast‑paced environment.
• Proficient in Microsoft Office (Excel, Outlook, Word).
• Strong communication and presentation skills.
• A self‑starter who takes initiative and isn’t afraid to roll up your sleeves.
• Experience in the promotional or branding industry is a plus.

Why Join Us?

You’ll be part of a collaborative team where your organizational skills and attention to detail will make a big impact. We value initiative, creativity, and a strong work ethic. If you’re looking to grow your career in a fast‑moving company with a purpose, we want to meet you.

Hourly Pay Range:

$22 – $24 USD

We do not discriminate on the basis of any protected group status under any applicable law. As set forth in our Equal Employment Opportunity policy, we are an equal‑opportunity employer and welcome applicants from all backgrounds.