Coordinator, Client Programs & Events

Skadden, Arps...LLP; New York (NY); Hybrid; USD 80,000 - 90,000; Full time

Benefits offered by this job

Health care

401(k) plan

Paid time off

Bonuses

Job summary

Skadden, Arps, Slate, Meagher & Flom LLP in New York is seeking a Coordinator, Client Programs & Events to support planning, coordination, and execution of client-facing events, including CLE programs, seminars, webinars, and receptions.

You will collaborate with Business Development, practice groups, and partners to align event logistics with firm goals, manage registrations, on-site setup, budgets, and post-event reporting across New York and regional offices.

Qualifications

• Knowledge of CRM and dynamic databases.
• Proficiency in Outlook, Excel, PowerPoint; able to learn new software.
• Strong interpersonal and written communication skills.
• Attention to detail; ability to manage multiple projects in a fast-paced environment.
• Ability to handle confidential matters.
• Organize and prioritize work; work well independently and in a team.
• Flexibility to adjust hours to meet needs.
• Education and Experience: Bachelor's degree and minimum of three years in a professional services environment.

Responsibilities

• Assist in planning, coordination, and execution of client-facing events (CLEs, seminars, webinars, receptions).
• Coordinate client dinners, receptions, and in-house CLE presentations with limited supervision.
• Collaborate with Business Development and practice groups to align event logistics with firm goals.
• Manage event registrations, provide RSVP updates, and serve as contact for inquiries.
• Support on-site event setup and material preparation; staff events on-site.
• Reconcile post-event attendance, update CRM, report attendance, and collect feedback.
• Research venues and vendors; develop cost estimates and monitor budgets.
• Review restaurant agreements and understand firm contracting standards.
• Research promotional items and client gifts; coordinate ad-hoc mailings and inventory.
• Contribute to event tracking and data aggregation for reporting.
• Support adoption of new event-related processes and technology.
• Ensure CLE accreditation compliance where applicable.
• Adhere to firm brand and client service standards.
• Demonstrate strong communication with partners and senior clients.
• Synthesize information from multiple sources for clear communication.
• Manage firm resources and comply with policies.

Skills

CRM

Outlook

Excel

PowerPoint

Interpersonal skills

Written communication

Attention to detail

Multi-tasking

Independence

Flexibility

Education

Bachelor's degree

3+ years in professional services

Tools

CRM platforms

Outlook

Excel

PowerPoint

Job description

About Us

We invite you to review our current business services professionals openings to learn about the opportunities available across the firm.

Skadden, Arps, Slate, Meagher & Flom LLP has forged a reputation as one of the most prestigious law firms in the world. Relying on innovation, intellect, teamwork and tenacity, our lawyers deliver the highest quality advice and novel solutions to our clients’ legal issues. We are known for handling the most complex transactions, litigation/controversy issues, and regulatory matters, as well as for the strong partnerships we build with clients and each other. Our attorneys, who reflect a broad range of experiences and perspectives, work together seamlessly across 50-plus practices and 21 offices in the world’s major financial centers.

The Opportunity

We are seeking a Coordinator, Client Programs & Events. This position will be based in our New York office (hybrid). This role supports the planning, coordination, and execution of client-facing events that advance the Firm's business development and marketing objectives, including CLE seminars and webinars, receptions, dinners, and other client engagement functions. The Coordinator primarily supports New York-based programming while also contributing to events across regional offices as part of the Firm's national client events team. This role works closely with the Business Development team, practice groups, partners, and other functional teams to help ensure the seamless delivery of events of all sizes. Assists in the planning, coordination, and execution of client-facing events, including CLE programs, seminars, webinars and other client engagement functions. Coordinates client dinners, reception and in-house CLE presentations with limited supervision. Works as a collaborative member of the Client Programs & Events Team, supporting various team members as needed in both New York and regional offices. Collaborates with Business Development teams and partners to help align event logistics with practice-specific and Firmwide goals. Coordinates event registration for in-person and virtual programs, provides regular RSVP updates, and serves as a point of contact for registration inquiries. Supports on-site event setup, including preparing nametags, program evaluation surveys, printed and digital materials, and staffing events on-site. Reconciles post-event attendance for in-person and virtual events, including updating CRM records, reporting on attendance, and compiling and distributing attendee feedback. Researches restaurants, venues and vendors for dinners and receptions, and presents options that align with firm standards. Develops cost estimates for dinners and receptions, and monitors budgets throughout the planning and execution process. Assists with the review and coordination of restaurant agreements for private dinners and receptions; develops a working understanding of general business terms and Firm contracting standards. Researches promotional items and client gifts, including working with vendors, building estimates, maintaining inventory, and coordinating ad-hoc mailings. Contributes to event tracking and assists with aggregating data for reporting purposes. Supports the adoption and use of new event-related processes, technology, and resources as the team evolves; collaborates closely with the Event Operations team. Supports compliance with CLE accreditation standards across relevant jurisdictions and develops familiarity with state bar requirements. Supports adherence to event standards that reflect the Firm's brand and client service values. Demonstrates strong interpersonal, written, and verbal communication skills to facilitate productive work relationships across teams and levels, including Firm partners and senior-level clients. Ability to synthesize information from multiple sources into clear, effective communications. Manages Firm resources responsibly and complies with Firm operations, policies, and procedures. Performs other related duties as assigned to support the Firm's business development and marketing initiatives.

Key Responsibilities

• Assists in the planning, coordination, and execution of client-facing events, including CLE programs, seminars, webinars and other client engagement functions.
• Coordinates client dinners, reception and in-house CLE presentations with limited supervision.
• Works as a collaborative member of the Client Programs & Events Team, supporting various team members as needed in both New York and regional offices.
• Collaborates with Business Development teams and partners to help align event logistics with practice-specific and Firmwide goals.
• Coordinates event registration for in-person and virtual programs, provides regular RSVP updates, and serves as a point of contact for registration inquiries.
• Supports on-site event setup, including preparing nametags, program evaluation surveys, printed and digital materials, and staffing events on-site.
• Reconciles post-event attendance for in-person and virtual events, including updating CRM records, reporting on attendance, and compiling and distributing attendee feedback.
• Researches restaurants, venues and vendors for dinners and receptions, and presents options that align with firm standards.
• Develops cost estimates for dinners and receptions, and monitors budgets throughout the planning and execution process.
• Assists with the review and coordination of restaurant agreements for private dinners and receptions; develops a working understanding of general business terms and Firm contracting standards.
• Researches promotional items and client gifts, including working with vendors, building estimates, maintaining inventory, and coordinating ad-hoc mailings.
• Contributes to event tracking and assists with aggregating data for reporting purposes.
• Supports the adoption and use of new event-related processes, technology, and resources as the team evolves; collaborates closely with the Event Operations team.
• Supports compliance with CLE accreditation standards across relevant jurisdictions and develops familiarity with state bar requirements.
• Supports adherence to event standards that reflect the Firm's brand and client service values.
• Demonstrates strong interpersonal, written, and verbal communication skills to facilitate productive work relationships across teams and levels, including Firm partners and senior-level clients.
• Ability to synthesize information from multiple sources into clear, effective communications.
• Manages Firm resources responsibly and complies with Firm operations, policies, and procedures.
• Performs other related duties as assigned to support the Firm's business development and marketing initiatives.

Qualifications

• Knowledge of CRM and dynamic databases.
• Proficiency in relevant Firm computer software programs (e.g., Outlook, Excel, PowerPoint), with the ability to learn new software and operating systems.
• Demonstrates strong interpersonal and communication skills, both verbally and in writing.
• Demonstrates close attention to detail.
• Ability to handle multiple projects and shifting priorities in a demanding, fast-paced environment.
• Ability to handle sensitive matters and maintain confidentiality.
• Ability to organize and prioritize work effectively.
• Ability to work well independently as well as collaboratively within a team.
• Flexibility to adjust hours and work the hours necessary to meet operating and business needs.
• Education and Experience: Bachelor's degree and Minimum of three years of related experience in a professional services environment.

Culture & Life at Skadden

What makes Skadden special is our people and the culture, community and spirit of collaboration we have created. We believe in teamwork and inspiring each other to be our best in an atmosphere that promotes professionalism and excellence in all that we do. We know that inclusion and drawing on the strength of a wide spectrum of talent only make us better and is vital to the firm's success. Our goal is for everyone at the firm to enjoy a challenging career with opportunities for development and growth and to support the well-being of our attorneys and business services professionals.

Benefits

• Competitive salaries and year-end discretionary bonuses.
• Comprehensive health care (medical, dental, vision), savings plan/401(k) and voluntary benefits.
• Generous paid time off.
• Paid leave options, including parental.
• In-classroom, remote, and on-demand learning and professional development opportunities.
• Robust well-being classes and programs.
• Opportunities to give back and make an impact in local communities.
• For further details, please visit: https://www.skadden.com/careers/staff/employee-benefits

Salary Details

The starting base salary for this position is expected to be within the range listed under Salary Details. Actual salary will be determined based on skills, experience (to the extent relevant) and other-job related factors, consistent with applicable law.

Salary Details $80,000 - $90,000

EEO Statement

Skadden is an Equal Opportunity Employer. It does not discriminate against applicants or employees based on any legally impermissible factor including, but not limited to, race, color, religion, creed, sex, national origin, ancestry, age, alienage or citizenship status, marital or familial status, domestic partnership status, caregiver status, sexual orientation, gender, gender identity or expression, change of sex or transgender status, genetic information, medical condition, pregnancy, childbirth or related medical conditions, sexual and reproductive health decisions, disability, any protected military or veteran status, or status as a victim of domestic or dating violence, sexual assault or offense, or stalking. Applicants who require an accommodation during the application process should contact Alex Taylor at [phone].

Skadden Equal Employment Opportunity Policy Applicants Have Rights Under Federal Employment Law.