Client Operations & Budgeting Coordinator

padilla construcciones; Richmond (VA); Hybrid; USD 45,000 - 55,000; Full time

Job summary

Padilla Construcciones is seeking a detail‑oriented Operations Coordinator to support client programs in a fast‑paced environment. You will own recurring processes, manage budgets and invoicing workflows, and ensure alignment between client requirements and supporting documentation.

You'll coordinate timelines across multiple stakeholders, handle travel and meeting logistics, and maintain high standards of quality and compliance while partnering with senior executives and client teams in a

Qualifications

• Experience supporting complex client accounts or programs.
• Experience coordinating financial, compliance or reporting processes.
• Exceptional organizational skills with attention to detail.
• Experience with budgets, invoicing or financial documentation.
• Experience managing project timelines and stakeholders.
• Ability to manage multiple priorities and deadlines.
• Strong written communication and proofreading skills.
• Ability to work independently and exercise sound judgment.
• Comfortable interacting with clients and senior executives.

Responsibilities

• Own recurring operational processes and documentation to keep client programs running.
• Coordinate deadlines and drive follow-up across the team.
• Build and maintain project timelines, trackers and shared resources.
• Identify opportunities to improve workflows and efficiency.
• Coordinate and maintain client budgeting, billing and compliance workflows.
• Verify financial docs, budgets and invoices before client submission.
• Assist with budget and hours tracking across workstreams.
• Maintain accurate financial records and supporting documentation.
• Anticipate operational needs and support account leadership.
• Coordinate travel, meetings and admin processes.
• Partner with client staff on scheduling.
• Coordinate client meetings, agendas and follow-ups.
• Proofread and quality-check client presentations, reports and budgets.
• Verify alignment between requirements, budgets and docs.
• Maintain version control and document integrity.

Skills

Client accounts

Financial processes

Organizational skills

Budgets & invoicing

Project timelines

Multitasking

Communication

Independent work

Client interaction

Tools

Microsoft Office

Excel

PowerPoint

SharePoint

Version control

AI tools

Job description

Padilla Construcciones is seeking a detail‑oriented Operations Coordinator to support client programs in a fast‑paced environment. You will own recurring processes, manage budgets and invoicing workflows, and ensure alignment between client requirements and supporting documentation.

You'll coordinate timelines across multiple stakeholders, handle travel and meeting logistics, and maintain high standards of quality and compliance while partnering with senior executives and client teams in a