Client Onboarding & Systems Integration Coordinator

Medical-Billing-Center; Mauldin (SC); On-site; USD 52,000 - 60,000; Full time

Benefits offered by this job

Medical Insurance

401(k) with match

Paid holidays and PTO

Life insurance

Disability coverage

Employee Assistance Program

Job summary

Medical Billing Center is seeking a Client Onboarding & Systems Integration Coordinator to guide new clients from contract through implementation, onboarding, training, go-live, and post-implementation stabilization. You will coordinate system implementations, data migrations, software configurations, and third-party integrations, ensuring smooth transitions and post-go-live support for about 30 days.

Required are 3–5+ years in healthcare RCM, strong communication, and experience with EHR/EMR

Qualifications

• 3–5+ years of healthcare RCM, onboarding, implementation, or operations experience.
• Knowledge of medical AR, billing workflows, claims, collections, and denial management.
• Strong communication, organizational, and project coordination skills.

Responsibilities

• Lead client onboarding, implementation, and go-live activities.
• Coordinate system implementations, data migrations, software configurations, and third-party integrations.
• Serve as client contact during onboarding and implementation phases.
• Coordinate activities between Operations, Billing, AR, Credentialing, IT, Training, and Leadership teams.
• Facilitate kickoff meetings, status calls, training sessions, workflow reviews, and readiness assessments.
• Ensure all implementation requirements and data are validated prior to go-live.
• Monitor timelines and resolve implementation issues proactively.
• Provide post-go-live support for ~30 days to stabilize.
• Coordinate transition and handoff to AR team after stabilization.
• Support RCM, workflow optimization, KPI review, and denials management.

Skills

Healthcare RCM

Onboarding

Project coordination

Communication

Vendor coordination

Tools

EHR/EMR platforms

Healthcare software systems

Job description

Company Story

Medical Billing Center (MBC) is a service-based healthcare revenue management company supporting independent outpatient physical therapy practices nationwide. For over 22 years, we have partnered with clinic owners to deliver efficient, accurate billing and collections services through a strong focus on relationships, accountability, and operational excellence.

Job Overview & Work Site

Position Summary:

The Client Onboarding & Systems Integration Coordinator is responsible for managing the successful transition of new clients from contract execution through implementation, onboarding, training, operational go-live, and post-implementation stabilization. This role serves as the primary liaison between clients, vendors, and internal teams to ensure a seamless implementation experience while establishing strong client relationships.

In addition to client onboarding, this position coordinates the implementation and integration of new systems, technologies, and workflows into existing operational environments. Responsibilities include supporting the deployment of solutions such as Inbox, Teams, and other operational platforms, ensuring successful integration with current systems and processes. The Coordinator also manages client software conversions and platform migrations, serving as the primary resource when clients transition from one practice management, billing, or operational system to another.

The Coordinator remains actively engaged for approximately 30 days following go-live to support stabilization efforts, resolve implementation issues, monitor workflow performance, and coordinate the handoff of ongoing responsibilities to the Accounts Receivable Operations team.

Key Responsibilities

• Lead client onboarding, implementation, and go-live activities.
• Coordinate system implementations, data migrations, software configurations, and third-party integrations.
• Serve as one of the client contacts during onboarding and implementation phases.
• Coordinate activities between Operations, Billing, AR, Credentialing, IT, Training, and Leadership teams.
• Facilitate kickoff meetings, status calls, training sessions, workflow reviews, and readiness assessments.
• Ensure all implementation requirements, documentation, and data are validated prior to go-live.
• Monitor project timelines and proactively resolve implementation issues.
• Provide post-go-live support for approximately 30 days to ensure successful stabilization.
• Coordinate transition and handoff to the AR team following the stabilization period.
• Support RCM, medical AR workflow optimization, KPI review, denial management awareness, and process improvement initiatives.

Benefits

Full-time employees are eligible for a comprehensive benefits package, including:

• Medical, Dental, and Vision Insurance
• 401(k) with 50% employer match up to 6% per paycheck
• Paid holidays and paid time off
• Company-paid life insurance and voluntary life options
• Short- and long-term disability coverage
• Employee Assistance Program (including mental health services)
• Bonus program

Medical Billing Center is committed to building a diverse and inclusive workforce. We provide equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, national origin, age, disability, or any other legally protected status.

License & Experience

Qualifications.

• 3-5+ years of healthcare RCM, medical billing, onboarding, implementation, or operations experience.
• Knowledge of medical AR, billing workflows, claims, collections, and denial management.
• Strong communication, organizational, and project coordination skills.
• Experience with healthcare software systems, EHR/EMR platforms, and integrations preferred.

Min

USD $52,000.00/Yr.

Max

USD $60,000.00/Yr.

Annual Incentive Bonus Up To