Client Liaison & Office Operations Assistant

KW PROPERTY MANAGEMENT AND CONSULTING; Venice (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

KW Property Management & Consulting in Florida seeks an Administrative Assistant to support office operations and project a professional image for clients and staff. This role emphasizes timeliness, accuracy, and strong organizational skills in a busy property management setting.

Required: minimum 1 year of related experience, proficiency with MS Office, ability to multi-task, and excellent communication and listening abilities. This position is full‑time and on site, with travel minimal.

Qualifications

• Prior experience in a related position; minimum 1 year.
• Working knowledge of MS Office Suite.
• Ability to multi-task and manage priorities.
• Excellent communication and listening skills to interact with diverse populations.
• Keyboarding ability with accuracy at 45-50 words per minute.
• Team-based environment collaboration.

Responsibilities

• Assist in the daily operation of the management office following established Company procedures and guidelines.
• Perform administrative tasks including filing, data entry, mail distribution, and supply management.
• Maintain and coordinate account information in the computer database.
• Research owner discrepancies regarding payments to accounts.
• Coordinate and track important dates and meetings such as turnover, annual, and budget meetings.
• Ensure that the telephone is answered properly and messages are handled courteously and promptly.
• Ensure that emails are responded to within 24 hours.
• Ensure mail is picked up daily (FedEx, UPS, USPS).
• Provide and maintain forms related to property management.
• Coordinate conference room reservations and events.
• Complete special projects as instructed.

Skills

Communication

Time management

Multitasking

Interpersonal skills

Teamwork

Typing speed 45-50 wpm

Tools

MS Office Suite

Job description

KW Property Management & Consulting in Florida seeks an Administrative Assistant to support office operations and project a professional image for clients and staff. This role emphasizes timeliness, accuracy, and strong organizational skills in a busy property management setting.

Required: minimum 1 year of related experience, proficiency with MS Office, ability to multi-task, and excellent communication and listening abilities. This position is full‑time and on site, with travel minimal.