Client Liaison & Administrative Assistant

KW PROPERTY MANAGEMENT AND CONSULTING; Miami (FL); On-site; USD 22,041 - 33,062; Full time

Job summary

KW PROPERTY MANAGEMENT AND CONSULTING is seeking a motivated Administrative Assistant to support client services and internal support staff. The role emphasizes professional image, friendly customer service, timeliness and appearance.

You will handle daily office operations, record keeping, data entry, file/mail management, coordinate dates, manage accounts in database, respond to emails within 24 hours, and support special projects. Requires 1 year related experience and MS Office skills.

Qualifications

• Prior experience in a related administrative role (min 1 year).
• Proficient in MS Office Suite.
• Excellent communication and listening skills; able to multitask.

Responsibilities

• Assist in the daily operation of the club office and administrative duties following established Company procedures and guidelines.
• Record keeping, filing, mail collection and distribution, word processing, data entry, maintain and replenish office supplies.
• Maintain, update, type, and coordinate account information in computer database.
• Research owner discrepancies regarding payment to accounts.
• Coordinate and track important dates and meetings such as turnover, annual, and budget meetings.
• Ensure that the telephone is answered properly, and messages are handled courteously, accurately, and responded to in a timely manner.
• Ensure that emails are responded to within 24 hours.
• Ensure that all mail (i.e. Fed Ex, UPS, USPS) is picked up daily.
• Special projects as instructed.

Skills

Communication

Multitasking

Time management

Typing 45–50 wpm

Tools

MS Office Suite

Job description

KW PROPERTY MANAGEMENT AND CONSULTING is seeking a motivated Administrative Assistant to support client services and internal support staff. The role emphasizes professional image, friendly customer service, timeliness and appearance.

You will handle daily office operations, record keeping, data entry, file/mail management, coordinate dates, manage accounts in database, respond to emails within 24 hours, and support special projects. Requires 1 year related experience and MS Office skills.