Client Intake Specialist

Thompson Coburn LLP

Chicago (IL)

Hybrid

USD 58,000 - 68,000

Full time

14 days+

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Benefits offered by this job

Medical Insurance

Vision Insurance

Dental Insurance

Life Insurance

Disability Insurance

Paid Parental Leave

401(k) Profit Sharing

Parking/Transportation Stipend

Pre-tax premiums

Paid Holidays

PTO

Employee Assistance Program

Wellness Program

Tuition Reimbursement

529 Plan Deductions

Long Term Care

Job summary

Thompson Coburn LLP is seeking a full-time Client Intake Specialist in Chicago with a focus on client/matter intake, conflict of interest review, and cross-team support. The role demands attention to detail, strong communication, and the ability to manage multiple tasks in a dynamic legal environment.

Under the Client Intake Manager, you will process intake requests, perform QA checks, and guide staff on conflicts procedures.

Qualifications

Associate degree or higher preferred.
Minimum one year prior experience scrubbing, mining or analyzing data.
Prior client intake and conflicts experience in the legal services industry strongly preferred.

Responsibilities

Processes client and matter intake requests and ensures accuracy.
Performs quality review checks on conflicts and intake information.
Guides attorneys and staff on conflicts and intake procedures.
Uses software/workflow tools to process intake data and conflict requests.
Escalates issues to appropriate individuals as needed.

Skills

Customer service

Team collaboration

Microsoft Office

Communication

Interpersonal skills

Attention to detail

Time management

Critical thinking

Problem solving

Education

Associate degree or higher

Tools

Aderant

Intapp

Job description

Thompson Coburn, a large full-service law firm with offices in eight (8) cities across the U.S., is in search of a full-time non-exempt Client Intake Specialist to join one of its offices in Dallas, Chicago, St. Louis, or Washington D.C. With over 450 attorneys and experience in 50 areas of law, Thompson Coburn is regularly recognized for providing clients with outstanding value and service. Driven by our core values of integrity, innovation and diversity, we collaborate and work in a welcoming, fast-paced, and inclusive environment. If you want to advance your career in legal administrative support, then this might be an exciting opportunity for you.

Under the guidance of the Client Intake Manager, this position will process client and matter intake requests, perform quality review checks, and apply a general understanding of legal conflict of interest principles. It will also provide guidance to attorneys, legal administrative assistants, and other support staff regarding the conflicts and client/matter intake processes. This non-exempt position is eligible for a hybrid-remote work schedule after an initial training period.

Key Responsibilities

Develops and applies a general understanding of legal conflict of interest principles.
Applies quality assurance review of conflicts and client/matter information and ensures high levels of accuracy and completeness of information and adherence to Firm guidelines and procedures.
Utilizes software and workflow platform to process client and matter intake information.
Processes conflict requests for clients and matters.
Processes changes and updates for client and matter files, which includes certain key information related to contact information and billing rates.
Documents, updates, and communicates procedures, known issues, or workarounds to users as well as provides general user support for the intake and conflict request tools.
Escalates actual or potential issues to the appropriate individual(s).

Knowledge, Skills And Abilities Required

Must display excellent customer service.
Must possess strong collaboration skills to successfully work in a team environment.
Demonstrated knowledge of Microsoft Office Suite.
Familiarity with Aderant and Intapp or similar computerized accounting and client intake software.
Must be able to handle critical duties on fast-paced days and keep longer term responsibilities on target, all with minimal supervision.
Must possess a high level of professionalism and interpersonal skills so as to be able to work well with attorneys and employees at all levels within the organization and maintain all information in the strictest of confidence. Required to use tact and diplomacy when dealing with others.
Must have ability to read, write and communicate fluent English; ability to compose documents in the appropriate business style using correct grammar and spelling; ability to communicate clearly using proper grammar and diction over the telephone.
Must possess excellent attention to detail, ability to balance multiple projects and have strong time management skills.
Must possess critical thinking and problem solving skills.
Must have ability to reason and apply common-sense understanding to situations encountered.
Ability to process routine daily functions while being able to resolve sensitive issues and complex assignments utilizing above average critical thinking skills.
Must have ability to collect information through communication, questioning and interviewing techniques.
Ability to work overtime as needed.

Experience And Education Qualifications

Associate degree or higher preferred.
Minimum one year prior experience scrubbing, mining or analyzing data required. Prior experience in the legal services industry required.
Prior client intake and conflicts experience in the legal services industry strongly preferred.

Compensation

For applicants that meet the experience requirements for the role and are physically based in Chicago, IL, the expected salary range is $58,000 - $68,000 annually upon commencement of employment.Starting salary will be determined on an individualized basis with consideration to prior experience and additional qualifications.This is in addition to a comprehensive benefit package offered by the Firm.

Thompson Coburn LLP is a large, full service, multi-state firm with offices in Birmingham, Chicago, Dallas, Los Angeles, New York, St. Louis, Southern Illinois, and Washington D.C. At Thompson Coburn, our behavior and the expectations we have of ourselves are guided by the values that we hold in the highest regard: integrity, a passion for excellence, a focus on serving the client, a value of diversity, innovation, creativity, trust, and loyalty. Within the Firm, we value each other as people and colleagues. In addition to the exceptional working environment and a competitive salary, Thompson Coburn provides the following benefit options to qualifying employees: