Legal Talent Acquisition Coordinator

Thompson Coburn LLP; St. Louis (MO); Hybrid; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical Insurance

Vision Insurance

Dental Insurance

Life Insurance

Disability Insurance

Paid Parental Leave

401(k) Profit Sharing

Parking/Transportation Stipend

Paid Holidays

PTO

Job summary

Thompson Coburn LLP in St. Louis or Chicago is seeking a full-time non-exempt Legal Talent Acquisition Coordinator to support attorney recruiting and law student programs.

The role emphasizes a seamless, well-organized candidate experience and coordination of interview logistics, background checks, and data entry in recruiting software. After training, a hybrid-remote schedule is possible; the firm highlights integrity, diversity, and client service.

Qualifications

• Must read, write and communicate fluent English.
• Professionalism and discretion in handling confidential information.
• Attention to detail and ability to balance multiple projects.
• Strong customer service orientation and problem-solving skills.
• Advanced proficiency with Word, Excel and Outlook.

Responsibilities

• Support administrative aspects of the attorney recruiting process: interview scheduling, logistics, candidate packets, communications, interview teams, and background checks.
• Coordinate law student recruitment: On Campus Interview registrations, resume reviews, scheduling, and data maintenance.
• Support partner-level attorney integration: data entry, integration plans, meetings, travel, and event planning.
• Assist law student and summer associate program events with Marketing and Events.
• Enter and maintain data in the Firm’s recruiting software.
• Process invoices, manage purchase requests, and reconcile expenses with the department budget.

Skills

Communication

Time management

Customer service

MS Word

MS Excel

MS Outlook

Discretion/confidentiality

Education

High School diploma or equivalent

Bachelor’s degree preferred

Tools

Recruiting software

Job description

Thompson Coburn, a large full-service law firm with offices in eight (8) cities across the U.S., is in search of a full-time non-exempt Legal Talent Acquisition Coordinator to join its Chicago or St. Louis office.

With over 450 attorneys and experience in 50 areas of law, Thompson Coburn is regularly recognized for providing clients with outstanding value and service. Driven by our core values of integrity, innovation and diversity, we collaborate and work in a welcoming, fast-paced, and inclusive environment.

Under the leadership of the Chief Legal Recruiting Officer, this position will support the recruiting and hiring process for attorneys at all levels with an emphasis on providing a seamless, well-organized and positive experience for all stakeholders. The Legal Talent Acquisition Coordinator will also utilize exceptional communication and administrative skills to coordinate all aspects of the law student recruitment program. After an initial period of training, this position is eligible for a hybrid-remote work schedule.

Key Responsibilities

• Supports all administrative aspects of the attorney recruiting process, including but not limited to: developing interview schedules, coordinating interview logistics, assembling attorney information packets, communicating with candidates and search firms, preparing interview teams, and initiating background checks.
• Responsible for coordinating all aspects of the law student recruitment program, including but not limited to: registration for On Campus Interview programs at law schools, resume reviews, interview scheduling, assembly of evaluation summaries, maintenance of candidate data and communication with candidates.
• Supports all aspects of partner-level attorney integration, including data entry, documentation of integration plans, tracking progress towards completion, coordination of meetings and travel, and event planning.
• Supports the planning of law student program events throughout the year and provides support for all aspects of the law student summer program firmwide. Coordinates event planning for summer associate program, including working with Marketing and Events team, creating event invitations, managing attendance and attending events.
• Responsible for entering and maintaining data in the Firm’s legal recruiting software program.
• Processes invoices, handles invoices and purchase requests, and responsible for reconciliation of expense reporting and tracking expenses against the Department’s budget. Creates reimbursement requests as needed and ensures timely payment.

Knowledge, Skills And Abilities Required

• Must possess a high level of professionalism and interpersonal skills so as to be able to work well with employees at all levels within the organization and maintain all information in the strictest of confidence. Required to use tact and diplomacy when dealing with others.
• Must have ability to read, write and communicate fluent English; ability to compose documents in the appropriate business style using correct grammar and spelling; ability to communicate clearly using proper grammar and diction over the telephone.
• Must possess attention to detail, ability to balance multiple projects and have strong time management skills.
• Ability to process routine daily functions while being able to resolve sensitive issues and complex assignments utilizing above average critical thinking skills.
• Advanced level proficiency with Microsoft Word, Excel and Outlook is required.
• Requires a strong focus on providing excellent customer service.

Experience And Education Qualifications

• High School diploma or equivalent required. A Bachelor’s degree is preferred.
• A minimum of two years prior administrative experience in support of a recruiting function in a large law firm or other professional services environment is preferred.
• Prior experience with recruiting software programs is preferred.

Thompson Coburn LLP is a large, full service, multi-state firm with offices in Birmingham, Chicago, Dallas, Los Angeles, New York, St. Louis, Southern Illinois, and Washington D.C. At Thompson Coburn, our behavior and the expectations we have of ourselves are guided by the values that we hold in the highest regard: integrity, a passion for excellence, a focus on serving the client, a value of diversity, innovation, creativity, trust, and loyalty. Within the Firm, we value each other as people and colleagues.

In addition to the exceptional working environment and a competitive salary, Thompson Coburn provides the following benefit options to qualifying employees:

• Medical Insurance
• Vision Insurance
• Dental Insurance
• Life Insurance & ADD policies
• Short & Long Term Disability Insurance
• Paid Parental Leave
• 401(k) Profit Sharing plans
• Parking/Transportation Stipend
• Section 125 Plan (Pre-tax premiums and medical reimbursement)
• Paid Holidays
• Paid Time Off (PTO)
• Annual Bonus Opportunity
• Employee Assistance Program (EAP)
• Employee Wellness Program
• Tuition Reimbursement
• College Savings Plan Deductions (529 Plans)
• Long Term Care

Equal Opportunity Employer M/F/D/V