Client-Facing Administrative Support Specialist I

Pacific Clinics; Irwindale (CA); On-site; USD 32,000 - 39,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401K Employer Match 4%

Paid Time Off

Job summary

Pacific Clinics is seeking an Administrative Support Specialist I to provide client-facing and administrative support. Responsibilities include answering phones, managing schedules, organizing files, and preparing documents in a fast-paced team environment.

The role requires strong organizational and communication skills, attention to detail, and the ability to interpret for clients when needed. Experience in healthcare or nonprofit settings is preferred.

Qualifications

• High school diploma or equivalent and 1+ years of relevant experience.
• Strong MS Office proficiency and basic data entry skills.
• Experience handling confidential information and working with diverse teams.

Responsibilities

• Answers phones, greets visitors, and provides basic information or directs inquiries appropriately.
• Assists with scheduling meetings, appointments, and maintaining department calendars.
• Prepares, copies, scans, and distributes documents, correspondence, and reports.
• Organizes and maintains files, records, and databases to ensure accuracy and accessibility.
• Performs data entry and updates information in spreadsheets or systems as directed.
• Assists with ordering office supplies and maintaining inventory.
• Provides general administrative support to staff, including mailing, filing, and routine clerical tasks.
• Completes assigned projects and tasks on time with attention to detail.
• Ensures confidentiality and proper handling of sensitive information.
• Helps maintain an organized and clean work area.
• Supports cross-departmental needs as directed by supervisor.
• May include communicating with and interpreting for clients in a language other than English.

Skills

Microsoft Office Suite

Customer service

Communication

Scheduling

Data entry

Education

High school diploma or equivalent

Administrative coursework

Tools

Scheduling software

Job description

Pacific Clinics is seeking an Administrative Support Specialist I to provide client-facing and administrative support. Responsibilities include answering phones, managing schedules, organizing files, and preparing documents in a fast-paced team environment.

The role requires strong organizational and communication skills, attention to detail, and the ability to interpret for clients when needed. Experience in healthcare or nonprofit settings is preferred.