Client Coordinator

Cosmetic Skin & Laser Center|RegenCen; Town of Florida (NY); Hybrid; USD 32,000 - 42,000; Full time

Job summary

Cosmetic Skin & Laser Center|RegenCen in Florida is seeking a Client Coordinator to be the first impression for patients across Palm Beach and Hobe Sound. You’ll manage check-in/check-out, scheduling, and guide patients with clear communication, ensuring a seamless, welcoming experience.

Ideal candidates bring warmth, professionalism, and strong organizational skills. Prior client-facing or medical office experience is a plus; travel between offices is expected.

Qualifications

• Experience in customer-facing roles including hospitality, wellness, or healthcare.
• Strong computer and scheduling system skills.
• Polished, friendly, organized, and proactive.
• Medspa or medical office experience is a plus, but not required.

Responsibilities

• Greet patients and set a welcoming tone.
• Manage check-in and check-out and scheduling with accuracy.
• Assist patients with payments and explain service options.
• Maintain a polished, organized front office environment.
• Support administrative tasks and flag issues to leadership.

Skills

Customer service

Sales

Hospitality

Medical office experience

Scheduling systems

Tools

Scheduling software

Job description

Join a team that’s changing the way people age, feel, and live.

At Cosmetic Skin & Laser Center|RegenCen, we believe medicine should do more than treat problems—it should help people thrive. For 25 years, we’ve been pioneering aesthetics and regenerative medicine across Michigan, Florida, and South Carolina. Our culture is supportive, uplifting, and rooted in helping people feel strong, confident, and empowered at every stage of life.

We’re expanding our administrative team in Palm Beach/Hobe Sound and are looking for a Client Coordinator who brings warmth, professionalism, and great energy to our patients and team. This role is ideal for someone polished, friendly, organized, and excited to make a meaningful impact every day.

The Role: Client Coordinator

As the first impression for every patient, you create the tone for the entire visit. You’ll guide patients through check-in and check-out, support their scheduling needs, answer questions, and help make their experience seamless, welcoming, and memorable.

What We’re Looking For

• A warm, approachable presence with strong people skills
• Excellent communication—both in person and by phone
• Experience in a client-facing role (hospitality, wellness, healthcare, aesthetics, luxury retail, etc.)
• Flexibility to travel between our Hobe Sound and Palm Beachofficeas needed.
• Great multitasking and organizational abilities
• Reliability, professionalism, and a team-oriented mindset
• Someone who loves building relationships and making people feel cared for

What You’ll Do

• Welcome every patient with professionalism and genuine connection
• Manage check-in, scheduling, and check-out with efficiency and accuracy
• Support patients with clear communication and helpful guidance
• Process payments and explain service options when needed
• Maintain a polished, organized office environment
• Assist with office coordination and administrative tasks
• Flag any operational or building concerns to leadership

Qualifications

• Customer service, sales, hospitality, or medical office experience
• Strong computer and scheduling system skills
• A positive, proactive approach and desire to learn
• Prior medspa or medical office experience is a plus, but not required

Why Join Us?

• Be part of a 25-year company making a real impact on patient’s lives
• Work in a supportive, collaborative, growth-minded culture
• Learn from top clinical and operational teams in aesthetics and longevity medicine
• Help shape an elevated patient experience in a fast-growing, innovative field
• Opportunities to grow within locations across Michigan, Florida, and South Carolina
• Full benefits including paid time off, health insurance, 401(k)