Client Concierge: Part-Time

It; Prosper (TX); On-site; USD 34,000 - 46,000; Full time

Job summary

It’s A Secret Med Spa in Prosper, TX is seeking a confident Client Concierge to join our team. You’ll be the friendly first impression, handling intakes, scheduling, and ensuring every patient receives outstanding service.

Responsibilities include greeting clients, managing front desk tasks, keeping the area welcoming and compliant with HIPAA, and supporting providers and managers with scheduling while maintaining accurate records.

Qualifications

• Previous customer service experience (1 year) required.
• Flexibility to work weekends.
• Med spa or medical office experience preferred.
• Excellent written and verbal communication skills.
• Maintain patient confidentiality per HIPAA and company policy.
• Ability to multitask and stay organized.
• Strong integrity and ethical judgment.
• Prolonged sitting/standing may be required.

Responsibilities

• Greet clients warmly in person and by phone.
• Handle front desk duties: check-in/out, calls, attendance, inventory, supplies.
• Maintain a clean, professional facility.
• Assist providers and managers with scheduling.
• Ensure POS records are accurate.
• Comply with company policies for streamlined processes.

Skills

Customer service

HIPAA compliance

Multitasking

Team player

Professionalism

Microsoft Office

Tools

Microsoft Office

Job description

It’s A Secret Med Spa is an elite medical spa with locations nationwide that empowers people by elevating their natural beauty through high-performance injectables, lasers, and aesthetics. To fulfill our mission of making people feel unstoppable in their everyday lives, we want passionate, positive, and polished individuals to join us. That’s where you come in. Join the exciting culture at It’s A Secret Med Spa and become a part of our big, fabulous family while taking your skills to the next level. You’re going to love it here!

It's A Secret Med Spa is looking for a confident, driven, and enthusiastic Client Concierge to join our team. This position plays a vital role in our company's success by intaking patients, providing an exceptional experience, and ensuring all patient needs are met.

A Day in the Life of the Client Concierge

• Warmly greeting clients in person and over the phone. Providing basic knowledge and education about our wide variety of services.
• Manage front desk duties such as checking patients in/out, answering phone calls, greeting clients, overseeing inventory counts, and keeping supplies fully stocked while ensuring a positive and warm experience for our clients
• Maintain a clean and professional environment throughout the facility
• Assistant providers and managers with client scheduling and maintaining the appointment books.
• Comply with all company policies and procedures to ensure streamlined processes within the location
• Ensure POS system is managed effectively and accurately with all client appointment and employee information added.

Required Skills, Qualifications, and Experience

• Previous customer service experience (1 year)
• Flexible schedule with the ability to work weekends required
• Previous experience working in a med spa or medical office preferred
• Excellent written and verbal communication skills
• Ability to communicate with proper etiquette
• Ability to multi-task while being attentive to clients and remaining flexible to the needs of the business
• Ability to work as part of a team and take initiative
• Enthusiastic, friendly and energetic personality with a genuine desire to provide outstanding service
• Must Maintain patient/client confidentiality in accordance with HIPAA regulations and company policy
• Must maintain a high level of integrity with a strong ethical foundation
• Must have sound judgment, problem solving, and decision-making skills
• Must be able to sit or stand for long periods of time
• Must be able to reach above shoulder height, crawl, kneel, and push/pull up 50 lbs.
• Must have a working knowledge of Microsoft applications