Client-Centric Office Administrator – Invoicing & Vendor Support

Classic & Custom Restorations; Dallas (GA); On-site; USD 42,000 - 64,000; Full time

Job description

Classic & Custom Restorations (CCR) is a premier classic automobile restoration company located in Dallas, GA, specializing in frame-off restorations of classic Ford Mustangs, trucks, and Broncos, as well as other makes and models. We are seeking a motivated, detail-oriented, and personable Office Administrator to join our growing team.

Position Summary

The Office Administrator will provide essential support to our business office by assisting with invoicing, vendor coordination, customer communications, data entry, recordkeeping, and other day-to-day administrative functions. This individual will also serve as a primary point of contact for customers and visitors, helping create a welcoming and professional experience that reflects CCR's commitment to exceptional service.

The ideal candidate is organized, dependable, personable, and committed to accuracy while thriving in a dynamic, team-oriented environment.

Responsibilities

• Serve as a welcoming and professional first point of contact for customers, vendors, and visitors arriving at our facility.
• Provide excellent customer service through inbound and outbound phone calls, email correspondence, and in-person interactions.
• Monitor and manage the company email inbox, ensuring timely and professional communication.
• Coordinate customer appointments, shop visits, and meetings.
• Assist with customer communications, including routine project updates and follow-up requests in coordination with the appropriate team members.
• Prepare and process customer invoices.
• Assist with inventory tracking and record management.
• Maintain accurate files, customer information, and business records.
• Support general office operations and administrative projects.
• Coordinate with vendors, including scheduling services, managing communications, and facilitating follow-up.
• Perform data entry and ensure information is accurate and up to date.
• Assist with additional administrative duties as assigned.

Qualifications

• Strong attention to detail and commitment to quality.
• Professional, friendly demeanor with a customer-service mindset.
• Excellent organizational and time-management skills.
• Outstanding written and verbal communication skills.
• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Ability to work independently, take initiative, and manage multiple priorities.
• Demonstrated professionalism, discretion, and ability to handle confidential information.
• Previous administrative or customer service experience preferred.
• Experience with QuickBooks or similar accounting software preferred.