Client Care Coordinator Real Estate Operations Client Experience

WizeHire, Inc; Greenwich (CT); On-site; USD 45,000 - 55,000; Full time

Job summary

The Charles Nedder Team is seeking a highly organized Client Care Coordinator to support buyers, sellers, and agents throughout the real estate transaction process in Greenwich, CT. This in-office role focuses on delivering exceptional client experiences by maintaining clear communications and diligent document handling.

You will help manage contracts, disclosures, and timelines, coordinate inspections and closings, and support marketing initiatives and community outreach while ensuring a high

Responsibilities

• Serve as a primary point of contact for buyers, sellers, and vendors throughout the transaction process.
• Coordinate client communications and ensure every client receives exceptional service.
• Prepare and manage contracts, disclosures, and transaction documents.
• Track deadlines and ensure documentation is completed accurately and on time.
• Coordinate inspections, appraisals, closings, and vendor appointments.
• Maintain accurate records within our CRM and transaction management systems.
• Support agents with administrative tasks that improve productivity and client satisfaction.
• Assist with marketing initiatives, client events, appreciation campaigns, and community outreach.
• Identify opportunities to improve workflows and enhance the overall client experience.

Job description

Client Care Coordinator | Real Estate Operations & Client Experience

The Charles Nedder Team - Greenwich, CT (In-Office)

Deliver Exceptional Client Experiences While Supporting One of Connecticut's Top Real Estate Teams

The Charles Nedder Team is looking for a highly organized, detail-oriented, and customer-focused Client Care Coordinator to help deliver an exceptional experience for our buyers, sellers, and agents.

This role is ideal for someone who enjoys creating organization from complexity, communicating with clients, managing multiple priorities, and ensuring every detail is handled professionally. You'll become an essential part of our operations team, helping transactions move smoothly while providing outstanding service from contract to closing and beyond.

If you thrive in a fast-paced environment, love helping people, and take pride in delivering exceptional customer service, we'd love to meet you.

What You'll Do

• Serve as a primary point of contact for buyers, sellers, and vendors throughout the transaction process.
• Coordinate client communications and ensure every client receives exceptional service.
• Prepare and manage contracts, disclosures, and transaction documents.
• Track important deadlines and ensure all documentation is completed accurately and on time.
• Coordinate inspections, appraisals, closings, and vendor appointments.
• Maintain accurate records within our CRM and transaction management systems.
• Support agents with administrative tasks that improve productivity and client satisfaction.
• Assist with marketing initiatives, client events, appreciation campaigns, and community outreach.
• Identify opportunities to improve workflows and enhance the overall client experience.

Why Join The Charles Nedder Team?

At The Charles Nedder Team, you'll be part of a collaborative, high-performing organization committed to delivering exceptional service while investing in the growth of every team member.

We provide:

• Competitive compensation
• Ongoing training and professional development
• Modern technology and AI-powered systems
• Collaborative and supportive leadership
• Opportunities for advancement
• Stable, full-time employment
• A positive team culture focused on excellence and continuous improvement

If you're passionate about organization, customer service, and helping people through one of the most important milestones of their lives, we'd love to hear from you.