Client Care Coordinator/Office Manager

Artful Home Care; Town of Southampton (NY); Hybrid; USD 25,000 - 34,000; Part time

Benefits offered by this job

Bonus based on performance

Company parties

Flexible schedule

Opportunity for advancement

Paid time off

Wellness resources

Job summary

Artful Home Care in Southampton is seeking a Part-Time Client Care Coordinator to help manage client services, caregiver scheduling, and daily office operations.

The role supports 24-32 hours per week in the office with after-hours on-call for scheduling changes, and every other weekend on-call rotation (work from home, on call). Training will begin at 3 days per week, with potential to increase to 4 days per week as noted.

Qualifications

• Administrative or healthcare coordination experience preferred.

Responsibilities

• Coordinate caregiver schedules and respond to last-minute changes.
• Serve as a primary contact for clients, families, and caregivers.
• Manage client onboarding, documentation, and service setup.
• Maintain caregiver personnel files and assist with hiring/onboarding.
• Assist with billing, invoicing, and accounts receivable follow-up.
• Support daily office operations and administrative functions.
• Ensure compliance with company policies and care standards.

Job description

Client Care Coordinator (Part-Time)

Artful Home Care, a premier private-duty home care agency in Southampton, is seeking a Client Care Coordinator to help manage client services, caregiver scheduling, and daily office operations.

Benefits

• Bonus based on performance
• Company parties
• Flexible schedule
• Opportunity for advancement
• Paid time off
• Wellness resources

Client Care Coordinator (Part-Time)

Artful Home Care, a premier private-duty home care agency in Southampton, is seeking a Client Care Coordinator to help manage client services, caregiver scheduling, and daily office operations.

Schedule

• 24-32 hours per week in the office
• Monday, Tuesday (and/or Wednesday), Thursday — 9:30 AM–5:30 PM
• On-call for scheduling changes after hours, two evenings per week
• Every other weekend on-call rotation (work from home, on call)

(Training will begin at 3 days per week. After training is completed, there is an opportunity to increase to 4 days per week, please note our office is open Monday-Thursday)

Key Responsibilities

• Coordinate caregiver schedules and respond to last-minute changes
• Serve as a primary contact for clients, families, and caregivers
• Manage client onboarding, documentation, and service setup
• Maintain caregiver personnel files and assist with hiring/onboarding
• Assist with billing, invoicing, and accounts receivable follow-up
• Support daily office operations and administrative functions
• Ensure compliance with company policies and care standards

Ideal Candidate

• Highly organized with excellent communication skills
• Calm and solution-oriented when handling scheduling changes
• Comfortable managing multiple priorities in a fast-paced office
• Administrative or healthcare coordination experience preferred

Learn more about our agency at www.artfulhomecare.net