Client Care Coordinator

WizeHire, Inc; Smithfield (RI); Hybrid; USD 52,000 - 82,000; Full time

Job summary

WizeHire, Inc is seeking a Client Experience Coordinator in Smithfield, RI or fully remote from anywhere in the U.S. This role focuses on proactive client outreach, maintaining strong follow-up, and delivering high-quality service to ensure clients feel cared for throughout their real estate transactions.

You will connect agents and clients, manage touchpoints, follow-ups, and reviews while working in a fast-paced environment with a business casual dress code.

Qualifications

• Must be proactive and self-driven, initiating actions without waiting for guidance.
• Comfort with making a high volume of calls and maintaining accuracy across conversations.

Responsibilities

• Serve as connective tissue between agents and clients to ensure inquiries are answered and no one falls through the cracks.
• Reach out to clients throughout the transaction process, follow up after closings, generate reviews, track satisfaction.

Skills

Proactive outreach

High call volume

Organized with follow-through

Phone communication

Written and verbal communication

Responsiveness to clients

Job description

Remote or In-Office

We're Hiring a Client Experience Coordinator, Rhode Island's Fastest-Growing Real Estate Team · Smithfield, RI

We're one of Rhode Island's fastest-growing real estate teams, and clients are at the center of everything we do. As we grow, we need someone who thrives on outreach — someone who keeps a running mental list of who needs a call, who never lets a follow-up slip, and who genuinely lights up when they help someone feel taken care of.

If you're the kind of person who treats a missed callback like a personal failure, you'll fit right in here.

This role can be based in our Smithfield, RI office or done fully remote from anywhere in the U.S. — whichever setup helps you do your best work.

Who you are:

You don't wait for people to come to you — you reach out first. You're comfortable making a high volume of calls, and you don't find it draining; you find it satisfying. You track conversations in your head before you even open the CRM. You're warm on the phone, clear in your communication, and organized enough to stay ahead of a long list without dropping anything.

• Proactive and self-driven — you initiate, you don't wait
• High call volume is your comfort zone, not a stressor
• Highly organized with strong follow-through
• Warm, professional, and confident on the phone
• Clear communicator — written and verbal
• You take it personally when someone doesn't hear back in time

What this role is about:

You'll be the connective tissue between our agents and every client they serve — making sure no one falls through the cracks, every question gets answered, and every touchpoint reflects the standard we've built our reputation on.

This is a proactive, communication-heavy role. You'll be reaching out to clients throughout the transaction process, following up after closings, generating reviews, tracking satisfaction, and making sure every person who works with our team feels like they're in great hands. Think ISA energy applied to client care — not lead conversion, but the same discipline, the same rhythm, the same "I will not let this one slip" mentality.

Compensation:

• Base salary: $52,000, paid weekly
• Bonus potential: up to $30,000 annually
• Total potential: $82,000
• Bonuses paid quarterly based on metrics you directly influence — survey scores, response rates, review generation, and client satisfaction

A few things worth knowing:

• Full-time, Monday–Friday, in our Smithfield office
• Business casual dress code
• Fast-paced environment — strong prioritization skills are a must

Sound like you?

Clients deserve to feel like they're in great hands every step of the way. If you're someone who runs toward the phone, stays on top of the list, and finds real satisfaction in making people feel cared for — we want to hear from you.