Client Accounting Specialist

associacareers; Mequon (WI); On-site; USD 52,000 - 76,000; Full time

Job summary

associacareers is seeking a Client Accounting Specialist to support centralized accounting services for community associations in Mequon, WI. The role involves processing checks, coding entries, and preparing AR income forms.

You will review monthly financial statements (Balance Sheet, Income Statement, reconciliations), answer CAMs and Board questions, and help with client transitions, bank account setups, and signature card updates.

Qualifications

• Knowledge of GAAP and Microsoft Office.
• Experience in general ledger accounting.
• Ability to read, analyze, and interpret complex financial documents.
• Ability to present to top management and boards.

Responsibilities

• Assist with processing checks, coding, and AR income forms.
• Review and approve monthly financial statements for clients (Balance Sheet, Income Statement, etc.).
• Answer questions from CAMs and Board Members regarding statements.
• Manage transition of new clients, including bank account setup and signature cards.
• Oversee AP/AR corrections, bank reconciliations, journals, and adjustments.
• Manage recurring charges (homeowner assessments, parking, storage).
• Attend in person or virtual board meetings as needed.
• Provide training to CAMs and branch personnel on financial procedures.
• Update staff on association-related policy or banking changes.

Skills

GAAP knowledge

General ledger accounting

Financial statement analysis

Communication with CAMs/Boards

Attention to detail

Budget implementation

Tools

Microsoft Office

Job description

The Client Accounting Specialist is an accounting support position in a fast-paced centralized accounting services environment providing financial services to community associations.

• Assist with in office tasks such as processing checks, by sorting, coding, and filling out AR income form.
• Review and approve monthly financial statements for various clients. Monthly reports consist of but not limited to, Balance Sheet, Income statement, Monthly Trends, Delinquencies, Prepaid accounts, Bank reconciliation and General Ledger, etc.
• Answer questions for Community Association Managers (CAM’s) and Board Members regarding monthly financial statements
• Manage transition in of new clients, including communicating internally about new clients, setting up bank accounts, closing bank accounts, processing new and updated signature cards, and budget entry.
• Oversee and request AP & AR corrections, bank reconciliation, journal entries and account adjustments.
• Manage recurring charges, such as homeowner assessments, parking, and storage.
• Define problems, collect data, establish facts, and draw valid conclusions
• Attend in person or virtual board meetings as needed
• Provide training and assistance to CAMs and other branch personnel with regard to financial statement review, budget implementation, A/R, A/P, GL, and various other accounting procedures
• Update personnel with any association-related changes or updates to policies, procedures, banking, etc.

• Knowledge of Generally Accepted Accounting Practices (GAAP) and Microsoft Office
• Experienced in general ledger accounting
• Ability to read, analyze, and interpret the most complex documents. Ability to respond effectively to the most sensitive inquiries or complaints.
• Ability to make effective and persuasive speeches and presentations on controversial or complex topics to top management, public groups, and or boards of directors.
• Experienced in budget implementation
• Understanding of AP transaction process
• Understanding of AR transaction process
• Willingness to grow and take on new projects as needed
• Partner with multiple stakeholders, for example community managers, vendors, peers, clients.
• Must be able to prioritize, manage time, and meet deadlines with accuracy and attention to detail