CLERY Records Evidence Compliance Specialist

University of Colorado System; Colorado Springs (CO); Presencial; USD 53 000 - 65 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Generous Time Off

Health Coverage

Retirement Benefits

Education Credits

Wellness Programs

Total Compensation Calculator

Resumo da oferta

University of Colorado Colorado Springs seeks a Clery and Records & Evidence Compliance Specialist to ensure federal, state, and university mandates are met for Clery Act compliance, records management, and evidence control. You will coordinate with campus security, law enforcement partners, and GC on risk and policy oversight.

The role focuses on developing compliance programs, managing records, and handling CORA requests, with responsibilities across audits, reporting, and cross-department

Qualificações

• Bachelor's degree required.
• Experience with Colorado Open Records Act (CORA) and records retention and release requirements.
• Experience managing NIBRS functions, data entry, audits, and timely submissions.

Responsabilidades

• Develop, implement, and maintain Clery Act compliance programs and reports.
• Coordinate with Campus Security Authorities and ensure compliance documentation.
• Oversee Clery records management, retention, and reporting.
• Manage CORA requests and coordinate records requests with law enforcement.
• Oversee evidence chain of custody and disposition per policy.
• Serve as liaison to departments and police for data sharing and reporting.
• Assist with audits and compliance reviews.

Conhecimentos

Clery Act compliance

NIBRS data submission

Records management

CORA experience

CCJIS/CCIC/NCIC certification

Policy auditing

Formação académica

Bachelor's degree

Ferramentas

CORA software

NIBRS system

Records management system

Descrição da oferta de emprego

CLERY and Records and Evidence Compliance Specialist

Department of Public Safety

Elevate Your Career at UCCS: Innovate, Inspire, and Impact inthe Rockies!

Who We Are

The University of Colorado Colorado Springs(UCCS) is a premier educational institution that prides itself onacademic excellence, research, and community engagement and isactively seeking a Public Safety Compliance and Records &Evidence Compliance Specialist to join our team! UCCS iscommitted to academic excellence, professional development, andfostering an environment that supports innovation and studentsuccess. At the base of the Rocky Mountains, Colorado Springs is captivated by itsstunning landscapes, making it a paradise for nature lovers. Thiscity is more than its scenery—a mosaic of history, arts, and avibrant tech scene. We invite you to join a community thatcherishes outdoor adventure as much as forward-thinking growth, anexceptional setting for both career and lifestyle.

Salary Range

$53,284 - $65,000 annually .Compensation will be commensurate upon experience andqualifications.This position is Exempt from the Fair LaborStandards Act (FLSA) overtime provisions.

Work Location

On-Site

Benefits at a Glance

• Generous Time Off : Enjoy 22 vacation days, 10 sick days, paidparental leave, 13 recognized holidays, and provisions forbereavement, jury duty, and FAMLI Leave.
• Robust Health Coverage : Our comprehensive medical plans coverpreventative care at no cost, including a yearly mental healthvisit. Plus, benefit from affordable dental, vision plans, andcompetitive prescription drug prices.
• Financial & Retirement Benefits : Take advantage of ourhealth savings, flexible spending accounts, and life and disabilityinsurance. Plan for your future with our retirement options.
• Further Your Education : Avail twelve (12) waived credits peracademic year for courses at any CU campus. We invest in youreducational and professional growth.
• Wellness & More : From wellness programs aimed at achievingyour best self to various additional benefits through CU Advantage,we prioritize well-being and holistic development.
• Want to know your total compensation? Use our calculator to get thecomplete picture!

Summary

The Clery & Evidence Compliance Specialist supports theDepartment of Public Safety in ensuring compliance with federal,state, and university mandates related to the Jeanne Clery Act,records management, and evidence control. This position exercisessound judgment in managing sensitive data, ensures chain of custodyand documentation standards for evidence, and coordinates withpolice personnel to support both compliance and operationaleffectiveness.

Essential Functions

The duties and responsibilities of the position include, but arenot limited to:

Clery Compliance (40%)

• Develop, implement, and maintain Clery Act compliance programs,policies, and reports(Annual Security Report, Fire Safety Report,Daily Crime Log).
• Coordinate with Campus Security Authorities (CSA), includingtraining and annual compliance letters.
• Ensure documented proof of compliance for all Cleryaudits.
• Act as liaison to campus departments, local law enforcementagencies, and state police to support data sharing and reporting.Provide statistical analysis and trend reports to informleadership, identify risks, and support strategic planning.
• Oversee Clery records management to ensure accurateclassification, retention, and accessibility of allcompliance-related documentation.
• Collaborate with General Counsel on risk evaluation and policyoversight.
• Develop, manage, and lead Clery-related committees and workinggroups to strengthen cross-campus compliance andcommunication.
• Assess, build, and implement operational projects and systemsthat improve Clery compliance and reporting efficiency.

Records Custodian- 30%

• Oversee security, retention, release, and disposition of policerecords in compliance with state and federal law.
• Manage Colorado Open Records Act (CORA) requests, includingredaction and release processes.
• Coordinate records requests from law enforcement partners,insurance companies, and community members.
• Manage NIBRS functions, including coding, data entry, audits,and ensuring timely and accurate monthly submissions to state andfederal agencies.

Evidence Management- 15%

• Manage and document chain of custody for all evidence.
• Catalog and preserve evidence for transfer to crime labs.
• Ensure officers file evidence accurately in compliance withpolicy and best practices.
• Oversee scheduling for evidence review and destruction.

Court Liaison- 5%

• Receive and process all state, municipal, and federalsubpoenas.
• Receive and process Department of Motor Vehicle (OMV) hearingrequests.
• Serve as the primary contact for the 4th Judicial Districtregarding subpoena updates and officer availability.
• Serve as the primary contact for the OMV regarding hearingupdates and officer scheduling.
• Serve as the primary contact for the City of Colorado SpringsMagistrate's Office for subpoena updates and officeravailability.

Other Duties- 10%

• Conduct audits and prepare documentation for compliancereviews.
• Provide cross-reference support with police personnel to ensureaccuracy between records, evidence, and reporting.
• Perform other duties as assigned in support of the Department'scompliance and accountability goals.

Tentative Search Timeline

• Priority will be given to applications submitted by: October25, 2026
• Potential interview dates: November 2 - 6, 2026
• Potential start date: December 1, 2026

CU is an Equal Opportunity Employer and complies with allapplicable federal, state, and local laws governingnondiscrimination in employment. We are committed to creating aworkplace where all individuals are treated with respect anddignity, and we encourage individuals from all backgrounds toapply, including protected veterans and individuals withdisabilities.

In accordance with the Equal Pay for Equal Work Act, UCCS does notdiscriminate based on sex in our employment or compensationpractices.

Qualifications

• Education: Must have a Bachelor's degree from an accreditedinstitution.
• Experience:
  • Must have experience with the Colorado Open Records Act (CORA)and state/federal records retention and release requirements.
  • Experience managing NIBRS (National Incident-Based ReportingSystem) functions, including data entry, coding, audits, and timelysubmission of reports to state and federal agencies, is stronglypreferred.
  • Experience in a law enforcement, higher education, orcompliance-related environment is preferred.
  • Experience serving as a Records Custodian in a public safety,government, or university setting is preferred.
  • Experience with Colorado Open Records Act (CORA) requests andrelease processes is preferred.
• Completion of Jeanne Clery Act Compliance Training (or abilityto complete within 6 months of hire) is required.
• Ability to obtain and maintain Colorado Criminal JusticeInformation System (CCJIS) certification within 6 months of hire isrequired
• Ability to obtain and maintain CCIC/NCIC certification within 6months of hire is required.
• Highly qualified applicants will have prior experience as aClery Compliance Officer/Coordinator, or direct involvement withClery Act statistical reporting, Annual Security Reports, orrelated audits.
• Having current or prior CCIC/NCIC and CCJIS certifications is aplus.

The University of Colorado Colorado Springs has implemented amisconduct history check program with respect to final candidatesfor specific appointments. The misconduct history check program isintended to allow UCCS to collect and review information about acandidate's conduct at their previous institutions, specificallyconduct related to sexual misconduct, harassment, and/ordiscrimination – before making hiring decisions. All finalcandidates to these appointments are required to complete anAuthorization to Release Information and provide contactinformation for their previous institutions.