CLERY Records Evidence Compliance Specialist

Colorado Psychiatric; Colorado Springs (CO); On-site; USD 60,000 - 90,000; Full time

Job summary

Colorado Department of Public Safety is seeking a Clery & Evidence Compliance Specialist to ensure compliance with federal, state, and university mandates related to the Jeanne Clery Act, records management, and evidence control. The role emphasizes maintaining chain of custody, auditing compliance, and coordinating with police personnel.

Responsibilities include developing Clery programs, managing CORA requests, and serving as a liaison to law enforcement, with opportunities to lead

Responsibilities

• Develop, implement, and maintain Clery Act compliance programs, policies, and reports (Annual Security Report, Fire Safety Report, Daily Crime Log).
• Coordinate with Campus Security Authorities, including training and annual compliance letters.
• Ensure documented proof of compliance for all Clery audits.
• Act as liaison to campus departments, local law enforcement, and state police for data sharing and reporting; provide statistical analysis and trend reports.
• Oversee Clery records management for accurate classification, retention, and accessibility of all documentation.
• Collaborate with General Counsel on risk evaluation and policy oversight.
• Develop, manage, and lead Clery-related committees and working groups to strengthen cross-campus compliance.
• Assess, build, and implement projects that improve Clery compliance and reporting efficiency.
• Oversee security, retention, release, and disposition of police records in compliance with state and federal law.
• Manage CORA requests, including redaction and release processes.
• Coordinate records requests from law enforcement partners, insurance companies, and community members.
• Manage NIBRS functions, including coding, data entry, audits, and monthly submissions to state and federal agencies.
• Manage and document chain of custody for all evidence.
• Catalog and preserve evidence for transfer to crime labs.
• Ensure officers file evidence accurately in compliance with policy and best practices.
• Oversee scheduling for evidence review and destruction.
• Receive and process subpoenas from state, municipal, and federal authorities; act as primary contact for OMV hearing updates and officer scheduling; liaise with the 4th Judicial District and city offices for subpoena updates.

Job description

https://cu.taleo.net/careersection/2/jobdetail.ftl -- The Clery & Evidence Compliance Specialist supports the Department of Public Safety in ensuring compliance with federal, state, and university mandates related to the Jeanne Clery Act, records management, and evidence control. This position exercises sound judgment in managing sensitive data, ensures chain of custody and documentation standards for evidence, and coordinates with police personnel to support both compliance and operational effectiveness.

Essential Functions

The duties and responsibilities of the position include, but are not limited to:

Clery Compliance (40%)

• Develop, implement, and maintain Clery Act compliance programs, policies, and reports(Annual Security Report, Fire Safety Report, Daily Crime Log).
• Coordinate with Campus Security Authorities (CSA), including training and annual compliance letters.
• Ensure documented proof of compliance for all Clery audits.
• Act as liaison to campus departments, local law enforcement agencies, and state police to support data sharing and reporting. Provide statistical analysis and trend reports to inform leadership, identify risks, and support strategic planning.
• Oversee Clery records management to ensure accurate classification, retention, and accessibility of all compliance-related documentation.
• Collaborate with General Counsel on risk evaluation and policy oversight.
• Develop, manage, and lead Clery-related committees and working groups to strengthen cross-campus compliance and communication.
• Assess, build, and implement operational projects and systems that improve Clery compliance and reporting efficiency.

Records Custodian- 30%

• Oversee security, retention, release, and disposition of police records in compliance with state and federal law.
• Manage Colorado Open Records Act (CORA) requests, including redaction and release processes.
• Coordinate records requests from law enforcement partners, insurance companies, and community members.
• Manage NIBRS functions, including coding, data entry, audits, and ensuring timely and accurate monthly submissions to state and federal agencies.

Evidence Management- 15%

• Manage and document chain of custody for all evidence.
• Catalog and preserve evidence for transfer to crime labs.
• Ensure officers file evidence accurately in compliance with policy and best practices.
• Oversee scheduling for evidence review and destruction.

Court Liaison- 5%

• Receive and process all state, municipal, and federal subpoenas.
• Receive and process Department of Motor Vehicle (OMV) hearing requests.
• Serve as the primary contact for the 4th Judicial District regarding subpoena updates and officer availability.
• Serve as the primary contact for the OMV regarding hearing updates and officer scheduling.
• Serve as the primary contact for the City of Colorado Springs Magistrate's Office for subpoena updates and officer availability.

Other Duties- 10%

• Conduct audits and prepare documentation for compliance reviews.
• Provide cross-reference support with police personnel to ensure accuracy between records, evidence, and reporting.
• Perform other duties as assigned in support of the Department's compliance and accountability goals.