Clerkship Coordinator-Chattanooga Internal Medicine

UT Health Sciences; Chattanooga (TN); On-site; USD 42,000 - 45,000; Full time

Job summary

UT Health Sciences in Chattanooga, TN is seeking an Administrative Associate 2 to support the undergraduate medical education mission of the Department of Medicine. The role assists the Clerkship Director with medical students in clerkships, electives, junior internships, and career explorations, and also supports the residency program and the Chair.

Responsibilities include coordinating orientation, lectures, exams, and rotations; gathering evaluations; maintaining documentation for rotations;

Qualifications

• High School Diploma or GED required; transcript required.
• Four (4) years of office experience; OR Bachelor’s Degree in lieu of experience.
• Proficiency with Microsoft Office suite and ability to manage calendars, emails, and documentation.

Responsibilities

• Serve as departmental contact and support for medical students in clerkships and electives.
• Schedule orientation, lectures, midterm evaluations, exams, and rotations.
• Gather student evaluations and tally grades for submission.
• Maintain rotation documentation and distribute information to faculty and staff.
• Provide documents, support, and minutes for meetings; maintain confidentiality.
• Assist Residency Program Coordinator and Director with residency-related activities.
• Prepare and disseminate correspondence for Department Chair and faculty.
• Perform other related duties as assigned.
• This position may occasionally require evening work.

Skills

Verbal communication

Written communication

Organizational skills

Multi-tasking

Discretion

Team collaboration

Professional demeanor

Education

High School Diploma or GED

Bachelor’s degree in lieu of experience

Tools

Microsoft Office

Microsoft Outlook

Word

Excel

PowerPoint

Microsoft Teams

OneDrive

Zoom scheduling

Job description

Market Range: 07
Hiring Salary: $20.65/Hourly
THIS POSITION IS LOCATED IN CHATTANOOGA, TN
JOB SUMMARY/ESSENTIAL JOB FUNCTIONS: The Administrative Associate 2 supports the undergraduate medical education mission of the Department of Medicine and assists the Clerkship Director with medical students enrolled in clerkships, electives, junior internships, and career explorations. This position also supports the residency program and the Chair of the Department of Medicine.

Responsibilities

• Serves as the departmental contact and support for medical students completing clerkship and electives.
• Schedules orientation, lectures, midterm evaluations, clerkship director advisory meetings, oral/written exams, and rotations.
• Gathers student evaluations, tallies grades for submission to Memphis or the corresponding medical school.
• Compiles and maintains student lecture series, data/contact information for each rotation and distributes information regarding incoming students to faculty and staff.
• Provides documents, support, organization, and minutes for various meetings when working with the other medical student liaisons and faculty.
• Maintains confidentiality and discretion as needed for student and personnel issues.
• Assists the Residency Program Coordinator and the Residency Program director in all activities related to resident training.
• Prepares and disseminates correspondence for the Department Chair and all department faculty.
• Performs other related duties as assigned.

Qualifications

EDUCATION: High School Diploma or GED. (TRANSCRIPT REQUIRED)

EXPERIENCE: Four (4) years of office experience; OR Bachelor’s Degree in lieu of experience.

Knowledge, Skills, And Abilities

• Ability to work with physicians, staff, and medical students.
• Ability to work as an integral member of the residency management team.
• Ability to demonstrate excellent verbal and written communication skills.
• Excellent organizational and management skills.
• Ability to monitor evolving medical student processes and standards.
• Must be proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Microsoft Teams, One Drive, Zoom scheduling, hosting, and functionality for breakout rooms.
• Excellent keyboarding, grammar, and proofreading skills.
• Ability to work with little or no supervision and to exercise good judgment and discretion in the performance of all work assignments.
• Excellent organizational and multi-tasking skills to prioritize work to meet deadlines and handle urgent matters while staying on task with other assigned duties and responsibilities.

WORK SCHEDULE: This position may occasionally be required to work evenings.