Office Assistant

Apollo Technology Solutions LLC; Chattanooga (TN); On-site; USD 26,000 - 38,000; Full time

Job summary

Apollo Technology Solutions LLC in Chattanooga, TN, is seeking an Office Assistant to perform clerical tasks in the public health clinic setting onsite.

You will handle patient registration, scheduling, check-in/out, reminders, data entry into EMR systems, and referrals, contributing to efficient clinic flow. Travel within the region may be required; a valid driver's license is preferred.

This is a 10-month onsite position requiring a high school diploma and customer service experience.

Qualifications

• High School Diploma with 2 years of clerical or customer service experience.
• Current driver's license and background checks may be required.
• Ability to travel as needed within the region.

Responsibilities

• Schedule and manage patient appointments.
• Register patients and collect demographic information.
• Inform patients of visit requirements.
• Input data into the health department management information systems.
• Coordinate referrals and maintain clinic workflow.
• Balance cash drawer and handle patient payments.
• Assist with insurance pre-authorizations as needed.
• Scan and index records into the electronic medical records system.
• Maintain a positive, cooperative work environment.

Skills

Customer service

Clerical skills

Scheduling

Data entry

Communication

Education

High School Diploma or equivalent

Tools

EMR systems

Job description

Title: Office Assistant

Location: Chattanooga TN (Onsite)

Duration: 10 Months

Job Description

The Client is seeking a Primary Care Public Health Office Assistant. Client provides public health, primary care, and medical services in local health departments throughout the state. The Primary Care Public Health Office Assistant performs clerical tasks in the health department primary care clinic(s). These tasks include patient registration, scheduling, patient check-in and check-out, patient reminder and follow-up calls, referral coordination and other duties as assigned. Applicants should be customer-focused, self-motivated, team-oriented, and willing to travel as needed, throughout the region.

KEY RESPONSIBILITIES

• Schedule and manage patient appointments
• Inform patients of any visit requirements
• Collect and update client demographic information for registration purposes
• Review documentation to determine eligibility for federal and state programs
• Input data into the health department management information systems
• Interact with multiple computer software systems to input/receive information
• Process the cash drawer and balance to ensure fiscal responsibility
• Inform clients of their rights and responsibilities for participation in programs
• Obtain prior authorization per guidance, before releasing medical information
• Assist in obtaining prior authorization from insurers through the gathering and submission of documentation before services are rendered, as applicable
• Compile appropriate forms for services requested to ensure efficient clinic flow
• Scanning and Indexing records into the electronic medical record
• Maintain a positive, constructive, and cooperative work environment

MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS

• High School Diploma or equivalent and experience equivalent to two years of full-time customer service delivery and/or clerical/office work. This position requires a current driver's license and Tennessee Bureau of Investigation background check.
• Substitution of Education for Experience: Course work credit received from an accredited college or university may substitute for the required experience on a year-for-year basis to a maximum of two years

PREFERRED QUALIFICATIONS

• Prefer candidate to possess medical front office experience including understanding medical terminology for accurate scheduling and insurance coding.