Administrative Support Assistant 3-Medicine (Knoxville)

UT Health Sciences; Knoxville (TN); On-site; USD 22,000 - 29,000; Full time

Job summary

UT Health Sciences in Knoxville, TN seeks an Administrative Support Assistant 3 to provide executive support to the Vice Chair of the Department of Medicine. Responsibilities include coordinating CME activities, credentialing support, grant preparation, and managing physician credentialing files.

The role also involves assisting with annual faculty evaluations, editing manuscripts, and supporting department communications and conference setups.

Qualifications

• Strong organizational and problem-solving abilities.
• Excellent communication, editing, and writing skills.
• Ability to work well in a team environment.

Responsibilities

• Maintains calendars, schedules meetings, and composes correspondence for the Vice Chair.
• Maintains Grand Rounds and Cardiology Conference schedules.
• Coordinates CME conferences and ensures audiovisual needs are met.
• Assists with grant preparation and manuscript coordination.
• Reviews medical staff applications and supports credentialing submissions.
• Provides AV and administrative support for Department of Medicine activities.

Skills

Organizational skills

Communication

Teamwork

Editing and writing

Education

High School Diploma or GED

Job description

Job Description

Market Range: 04

Hiring Salary: $18.00/Hourly

THIS POSITION IS LOCATED IN KNOXVILLE, TN

The Administrative Support Assistant 3 provides administrative support to the Vice Chair of the Department, oversees Continuing Medical Education (CME) activities for the Department of Medicine, facilitates the physician credentialing process for the department, assists with grant preparation activities, and reviews medical staff applications and clinical privilege files, acts as the administrative director of the In Touch newsletter, and troubleshoots and provides technical and audiovisual support for the Department of Medicine activities.

Responsibilities

• Maintains calendars, schedules meetings, and composes/proofreads correspondence for the Vice Chair.
• Maintains yearly Grand Rounds and Cardiology Conference schedule.
• Coordinates planning meetings with Grand Rounds Coordinators and the chair of the department to ensure all submission deadlines are met.
• Coordinates Continuing Medical Education (CME) conferences and ensures audiovisual needs are met for departmental conferences.
• Assists with grant preparation activities including editing and preparation of manuscripts and the coordination of conference presentations and posters.
• Serves as the administrative director of the In Touch Newsletter.
• Reviews all medical staff applications/files for clinical privileges in the Department of Medicine and provides support for the approval and submission of these files to the credentialing committee.
• Assists department manager with annual faculty evaluations.
• Performs administrative tasks including but not limited to answering telephone calls, picking up and distributing mail, designing and developing PowerPoint presentations, etc.
• Set up medicine conference room for conferences; clean conference room following conferences as needed.
• Performs other duties as assigned.

Qualifications

EDUCATION: High School Diploma or GED. (TRANSCRIPT REQUIRED)

EXPERIENCE: One (1) year of administrative experience.

Knowledge, Skills, And Abilities

• Excellent organizational and problem-solving skills.
• Excellent communication, editing, and writing skills.
• Ability to work well in a team environment.