Clerk of Courts

West Carrollton; West Carrollton (OH); On-site; USD 10,000 - 60,000; Full time

Job summary

An established industry player is seeking a dedicated Clerk of Courts to join their Finance Department. This full-time role is crucial for managing administrative tasks related to the Mayor’s Court and Income Tax Department, ensuring that all records are maintained accurately and in compliance with legal standards. The ideal candidate will possess strong executive administrative skills, be able to interact tactfully with the public, and handle confidential information with care. This position offers a competitive hourly wage and excellent benefits, providing an opportunity to contribute significantly to the community while advancing your career in public service.

Qualifications

• Experience in executive administrative work or equivalent training.
• Ability to execute oral and written directions and prepare reports.

Responsibilities

• Manage administrative duties for the Mayor’s Court and Income Tax Department.
• Maintain court and financial records, ensuring compliance with laws.

Skills

Executive administrative work

Report preparation

Clerical duties

Public interaction

Confidential information handling

Education

High school graduation or equivalent

Job description

The City of West Carrollton, OH (pop. 13,143) is seeking a full-time Clerk of Courts in the Finance Department. This role involves managing administrative duties for the Mayor’s Court and Income Tax Department under the limited supervision of the Finance Director and the Mayor. Key responsibilities include maintaining court and financial records, ensuring compliance with retention laws, transmitting driving records, entering cases into the tracking system, preparing court documents, managing the court schedule, and assisting the Prosecutor. The role also includes processing delinquent cases, transferring cases, responding to inquiries, and preparing reports for the State of Ohio Supreme Court.

Additionally, the position provides backup support to the income tax department, assisting with tax returns, collecting tax payments, and handling inquiries. General duties involve answering calls, assisting taxpayers, and managing mail and emails. Applicants with relevant skills, knowledge, and abilities are encouraged to apply.

The salary range for this position is $22.06 – $29.57 per hour DOQ. Excellent benefits.

Desired Training and Experience:

• High school graduation or equivalent, with experience in executive administrative work, or equivalent training.
• Execute oral and written directions, prepare reports, maintain records, and perform clerical duties.
• Interact tactfully with the public and city employees.
• Handle confidential information.

Required Qualifications:

• Possession of, or ability to promptly obtain, a valid Ohio Driver’s License.
• Must be able to meet requirements to be bonded.
• Completion of Mayor’s Courts Registration and Reporting training as per the Ohio Revised Code.
• Ability to work outside of normal working hours and to work various shifts as necessary.
• The successful candidate must be able to pass a background check.

Interested parties must complete a City of West Carrollton application. Applications and required materials can be downloaded below, electronic applications are located at the bottom of this page or using the “Apply Now” button or can be picked up in person at the West Carrollton Civic Center, 300 E. Central Ave., Monday through Friday between the hours of 8:00 a.m. and 4:30 p.m.

Submit city application forms and a copy of ALL qualifications and certificates to: Christina Mays, Human Resources Department, City of West Carrollton, 300 East Central Avenue, West Carrollton, Ohio 45449. Resumes can be submitted along with the city application. Electronic applications will also be accepted with attachments in .pdf or Microsoft Word format. Input ‘Clerk of Courts’ into the subject line and e-mail to [e-mail].

Review of applications will begin on Friday, March 14, 2025. A written test to determine an eligibility list will be scheduled after the application period. You will be contacted with the date and time. The test will be held at the Civic Center, 300 East Central Avenue, West Carrollton, OH 45449.

The City of West Carrollton is an Equal-Opportunity Employer and maintains a drug-free workplace.