Clerk IV - Greater Waltham

Commonwealth of Massachusetts; Waltham (MA); On-site; USD 53,000 - 71,000; Full time

Job summary

Commonwealth of Massachusetts – Department of Children and Families in Greater Waltham is seeking a Clerk IV to provide administrative support to a large team of professional staff and uphold the department’s mission of protecting children. The position requires accurate data entry, records management, reception duties, and general office support to ensure smooth operations.

The successful candidate will work at the Greater Waltham office, use Microsoft Office daily, maintain filing systems, and

Qualifications

• At least 3 years of full-time office experience or equivalent.
• High school diploma or equivalent required; substitutions allowed as described.
• Strong typing and data entry abilities with accuracy.
• Proven ability to maintain filing systems and records management.
• Professional demeanor when interacting with the public.

Responsibilities

• Utilize Microsoft Office Word and Excel with accuracy.
• Perform typing, word processing and data entry tasks.
• Maintain the area office's case archive and records management.
• Greet clients as receptionist and redirect to staff as needed.
• Enter information into FamilyNet and assist with MassHealth claims.
• Support director and area office staff with administrative projects.

Skills

Data entry

Receptionist duties

Records management

Office administration

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

FamilyNet

Job description

An Official website of the Commonwealth of Massachusetts

Job Description - Clerk IV - Greater Waltham (26000658)

Job Description

Clerk IV - Greater Waltham - (26000658)

Description

The Department of Children and Families is seeking a Clerk IV who will provide administrative support to a large number of professional staff and is committed to upholding the department’s fundamental mission of protecting children from abuse and neglect to ensure they are able to grow and thrive in a safe and nurturing environment.

The Clerk IV will quickly and accurately process data from a variety of sources, maintain the case archive process for the area office and act as receptionist, greeting and directing clients and visitors.

Duties and Responsibilities (these duties are a general summary and not all inclusive):

• Utilize Microsoft Office Applications - Word and Excel - with accuracy
• Perform accurate typing, word processing and data entry
• Maintain case archive process for the area office, filing, records management, archive submissions, and archive requests
• Track the data drive information used in case assignments and personnel management
• Perform Area Office closed records processing
• Serve as a receptionist. Greet clients and visitors; answer telephone calls; refer clients and visitors to appropriate department staff when needed
• Provide administrative /clerical support and projects as assigned
• Provide routine information concerning agency office locations, programs and services
• Assist with processing mail and fax as necessary
• Maintain filing system
• Assist staff by entering information into the FamilyNet system including FamilyNet searches
• Assist social workers with Mass Health insurance claims
• Manage personal needs accounts on the area office level of Social Security and Title II payments
• Assist in the support of Director of Area as needed

PREFERRED QUALIFICATIONS:

• Demonstrated ability in Microsoft Office Applications – Word, Excel and Access Family Net, etc.
• Competency to effectively handle complaints presented or referred to the Director.
• Aptitude to work with culturally diverse populations.
• Demonstrated ability to maintain a professional demeanor in the public forum
• Capacity to plan, organize and carry through on office events.
• Inclination to carry out work activities with a minimum of direction.
• Ability to establish systems to improve overall performance of all clerical functions.
• Proven ability to organize and maintain filing systems.

About the Department of Children and Families:

The Department of Children and Families (DCF) is committed to upholding the fundamental mission of protecting children from abuse and neglect to ensure they are able to grow and thrive in a safe and nurturing environment. DCF’s vision is that all children have the right to grow up in a nurturing home, free from abuse and neglect, with access to food, shelter, clothing, health care and education.

DCF works toward establishing the safety, permanency and well-being of the Commonwealth's children by: stabilizing and preserving families; providing quality temporary alternative care when necessary, safely reunifying families; and when necessary and appropriate, creating new families through kinship, guardianship or adoption. Preferred applicants will possess a demonstrated commitment to the core practice values: 1) child-driven, 2) family-centered, 3) community-focused, 4) strength-based, 5) committed to diversity/cultural competency, and, 6) committed to continuous learning.

A criminal background check will be completed on the recommended candidate as required by the regulations set forth by the Executive Office of Health and Human Services prior to the candidate being hired. For more information, please visit http://www.mass.gov/hhs/cori.

Education, licensure and certifications will be verified in accordance with the Human Resources Division’s Hiring Guidelines.

Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Records Law and may be published on the Commonwealth’s website.

ADA Reasonable Accommodation: If you require a reasonable accommodation with the application/interview process, please contact us at: EOHHS Candidate ADA Requests

For questions, please contact the Office of Human Resources at 1-800-510-4122 and select option #4.

Qualifications

First consideration will be given to those applicants that apply within the first 14 days.

Applicants must have at least (A) three years of full-time, or equivalent part-time, experience in office work, or (B) and equivalent combination of the required experience and the substitutions below:

I. A diploma as evidence of graduation from the commercial or business course of a recognized high school or vocational/technical high school may be substituted for a maximum of one year of the required experience.

II. A diploma as evidence of graduation from a course other than the commercial or business course of a recognized high school or vocational/technical high school or possession of a Massachusetts high school equivalency certificate may be substituted for a maximum of eight months of the required experience.

III. A diploma for completion of a one year, full-time, or equivalent part-time, program in a recognized, non-degree granting business or secretarial school above the high school level may be substituted for a maximum or one year of the required experience.

IV. A diploma for completion of a two-year, full-time, or equivalent part-time, program in a recognized, non-degree granting business or secretarial school above the high school level may be substituted for two years of the required experience.

* Education toward such a degree or diploma will be prorated on the basis of the proportion of the requirements actually completed.

Salary placement is determined by a combination of factors, including the candidate’s years of directly related experience and education, and alignment with our internal compensation structure as set forth by the Human Resources Division’s Hiring Guidelines. For all bargaining unit positions (non-management), compensation is subject to the salary provisions outlined in the applicable collective bargaining agreement and will apply to placement within the appropriate salary range.

When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.

An Equal Opportunity / Affiration Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.

Official Title : Clerk IV

Primary Location: United States-Massachusetts-Waltham-157 Overland Road

Job: Administrative Services

Agency: Department of Children & Families

Schedule: Full-time

Shift: Day

Salary: 53,314.56 - 70,699.72 Yearly

If you have Diversity, Affiration Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator : Boniswa Sundai / [e-mail] - 6176060243