Clerk IV

Massachusetts; Wrentham (MA); On-site; USD 40,000 - 60,000; Full time

Job summary

An established industry player is seeking a reliable Clerk IV to support the Nursing Department at the Wrentham Developmental Center. This full-time role involves maintaining employee schedules, preparing personnel actions, and managing various office tasks. The ideal candidate will possess strong communication and organizational skills, along with proficiency in Microsoft Office Suite. Join a dedicated team that provides essential services to individuals with intellectual and developmental disabilities, and contribute to meaningful community engagement. This position offers a chance to make a positive impact while enjoying a supportive work environment.

Benefits

Health Insurance

Retirement Plan

Paid Time Off

Flexible Work Hours

Professional Development

Employee Assistance Program

Life Insurance

Disability Insurance

Qualifications

• 3+ years of office experience required.
• Proficient in Microsoft Office applications.

Responsibilities

• Maintain employee schedules and payroll guidelines.
• Prepare personnel actions for Human Resources.
• Proofread documents for accuracy and completeness.

Skills

Microsoft Office Suite

Communication Skills

Organizational Skills

Interpersonal Skills

Multi-tasking

Education

High School Diploma

Business Course Diploma

Tools

Microsoft Excel

Microsoft Access

Microsoft Word

Job description

The Department of Developmental Services (DDS) is searching for an enthusiastic, outgoing, reliable individual to fill a Clerk IV position located at the Wrentham Developmental Center. The position requires strong social and interpersonal skills to interact with employees and the public to assist and support the Nursing Department.

Duties and Responsibilities: (these duties are a general summary and not all inclusive.)
• Maintain employee schedules and adhere to payroll guidelines.
• Prepare personnel actions to be submitted to Human Resources.
• Maintain Unit filing system, distribute mail and answer phones.
• Responsible for various schedules, employee, and resident information.
• Utilize Microsoft applications to prepare various documents.
• Create and maintain a standard for professional document production.
• Attend meetings, compose, and distribute meeting minutes. Work with the Nursing Director and RN IVs to ensure all issues are addressed and resolved.
• Operate standard office machines and equipment; maintain equipment supplies and report equipment issues.
• Knowledge of generating/updating Ancillary Orders, generating monthly reports such as Diet Orders.
• Types/distributes/tracks/files evaluations & Form 30’s for annual EPRS’s for all nursing staff.
• Receives and distributes incoming mail, memoranda, packages, etc. to appropriate individuals within the assigned department.
• Proofread typed material for grammatical, punctuation and spelling errors and for proper format, accuracy and completeness.

Preferred Qualifications:
• Proficient with Microsoft Office Suite, specifically Excel/Access/Word
• Excellent communication and organizational skills
• Ability to multi-task and prioritize requests to adequately support the nursing department.

Special Requirements:
• Must be at least eighteen (18) years of age

· Must possess current and valid Class D Motor Vehicle Operator's License

Schedule Information:
• Full-time – 37.5-hour weekly position - 1st shift (Day Shift)
• Monday through Friday 8:00 a.m. to 4:00 p.m.
• Days off – Saturday and Sunday

About the Department of Developmental Services:

The mission of the Department of Developmental Services (DDS) is to create innovative and genuine opportunities for individuals with intellectual and developmental disabilities including Autism Spectrum Disorder to participate fully and contribute meaningfully to their communities as valued members. DDS serves over 43,000 vulnerable individuals throughout their lifetimes, providing a spectrum of day, employment, and residential supports. The agency directly oversees and manages $3 billion in public funds ($2.7B+ operating budget) and approximately 5,500 staff, the largest state employee workforce of any agency in the Massachusetts executive branch of government.

For more information about our agency and programs visit : www.mass.gov/dds

Pre-Hire Process:

Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Record Law and may be published on the Commonwealth's website.

• Education, licensure, and certifications will be verified in accordance with the Human Resources Division's Hiring Guidelines.

Recommended candidates must successfully complete pre-employment screening which includes:

• Disabled Persons Protection Commission (DPPC) Abuse Registry Search:https://www.mass.gov/info-details/dppc-abuser-registry
• Criminal background check (CORI) by regulations set forth by the Executive Office of Health and Human Services.http://www.mass.gov/hhs/cori
• National Background Checks, Chapter 234 of the Acts of 2014, conduct fingerprint-based check.https://www.mass.gov/lists/dds-fingerprint-background-checks

If you require assistance with the application/interview process and would like to request an ADA accommodation, please click on the link and complete theADA Reasonable Accommodation Online Request Form .

For technical help with MassCareers, including logging into your profile and/or resetting your password, please call the Employee Service Center at617-979-8500 for assistance.

Forquestionsregarding this requisition, please contact the Executive Office of Health and Human Services Human Resources at 1-800-510-4122 Ext. #4.

ALL EMPLOYEES ARE PAID ON A BI-WEEKLY BASIS AND MUST HAVE DIRECT DEPOSIT.

First consideration will be given to those applicants that apply within the first 14 days.

Applicants must have at least (A) three years of full-time, or equivalent part-time, experience in office work, or (B) and equivalent combination of the required experience and the substitutions below:

I. A diploma as evidence of graduation from the commercial or business course of a recognized high school or vocational/technical high school may be substituted for a maximum of one year of the required experience. *

II. A diploma as evidence of graduation from a course other than the commercial or business course of a recognized high school or vocational/technical high school or possession of a Massachusetts high school equivalency certificate may be substituted for a maximum of eight months of the required experience. *

III. A diploma for completion of a one year, full-time, or equivalent part-time, program in a recognized, non-degree granting business or secretarial school above the high school level may be substituted for a maximum or one year of the required experience. *

IV. A diploma for completion of a two-year, full-time, or equivalent part-time, program in a recognized, non-degree granting business or secretarial school above the high school level may be substituted for two years of the required experience.*

* Education toward such a degree or diploma will be prorated on the basis of the proportion of the requirements actually completed.

Salary placement is determined by a combination of factors, including the candidate’s years of directly related experience and education, and alignment with our internal compensation structure as set forth by the Human Resources Division’s Hiring Guidelines. For all bargaining unit positions (non-management), compensation is subject to the salary provisions outlined in the applicable collective bargaining agreement and will apply to placement within the appropriate salary range .

Comprehensive Benefits

When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.

Want the specifics? Explore our Employee Benefits and Rewards!

An Equal Opportunity / Affirmative Action Employer.Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC)may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.