CLERK III Vital Records - County Clerk

Madison-County-Government; Edwardsville (IL); In loco; USD 38.000 - 56.000; Tempo pieno

Vantaggi offerti da questo lavoro

Competitive wages with step plan

Comprehensive health insurance package

IMRF pension

Descrizione del lavoro

Madison County Government seeks a diligent Records Clerk to process vital records requests including birth, death, marriage, and naturalization records. You will type, file, certify and amend records, and handle cash transactions.

The role also supports voter registration and elections as needed, and you may assist with mail, phone inquiries, and counter service. The successful candidate will have a high school diploma or equivalent and at least one year of related experience, with a strong

Competenze

• High school diploma or equivalent and 1 year related experience required.

Mansioni

• Process requests for birth, death, marriage and naturalization records; type, file, certify and amend records.
• Receive cash and issue receipts for vital records.
• Assist with voter registration, absentee voting and elections as needed.
• Answer telephone inquiries, process mail and serve the public at the counter.

Conoscenze

Typing

Customer service

Attention to detail

Cash handling

Formazione

High school diploma or equivalent

Strumenti

Notary management

Descrizione del lavoro

GENERAL STATEMENT OF DUTIES:Responsible for the processing of vital records requests including birth, death, marriage and naturalization records as well as provides assistance to other areas of the County Clerk's office.EXAMPLES OF DUTIES AND RESPONSIBILITIES:receives requests for and processes birth, death, marriage and naturalization records; involves typing, filing, certifying and amending records as well as receiving cashprepares correspondence associated with vital records as well as produces a monthly vital statistics reportIssues Jurets for Notary Commissions when neededassists with receiving and referring telephone calls, processing mail and serving the public at the counterassists with voter registration, absentee voting and elections as necessaryperforms other duties as required or assigned which are reasonably within the scope of the duties enumerated aboveMINIMUM QUALIFICATIONS:A high school diploma or equivalent and one (1) year related experience are required.This description is intended to indicate the kinds of tasks and levels of difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct and control the work of employees under his/her supervision. The use of a particular expression or illustration describing the duties shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty.Equal Opportunity EmployerClosing Date: November 16, 2026 or Until FilledIf you prefer to submit a paper application, please submit to:Vanessa Jones at [e-mail] or by mail to Vanessa Jones, 157 N. Main Street, Ste. 109, Edwardsville, IL 62025Visit http://www.co.madison.il.us/jobs for paper application and full posting.Internal Candidates should apply via Self-Service -> Company Information -> Job OpportunitiesMadison County's Organizational Values help direct every employee toward a common goal. They remind us that we share a larger purpose.Madison County's Organizational Values are:Communicate openly & honestlyI circle back when there is a need for clarity or amendsI have direct honest conversations with people rather than talking about them to othersI reach out for help when I need it and respond to others appropriately when they ask for helpI facilitate clarity not confusionI listen to others while setting my own biases aside and focusing on the whole personMaintain high standards of excellenceI conduct myself in a way that demonstrates our standards of excellenceI define what success means within my team and engage them through a continuous improvement mindsetI and my team set appropriate goals and establish checks and balances to ensure our goals are reasonably achievedI lead by example through establishing clear guidelines and defining our standardsI accept change that benefits my colleagues and our organizationIntegrityI do what I say I'm going to doI act in alignment with my valuesI do the right thing when nobody is lookingI value input from others and recognize that I am not always rightI seek to build trust and avoid carelessly blaming othersAccountabilityI own my mistakes, apologize and make amendsI make myself available for, and am receptive to feedbackI take responsibilityI establish achievable deadlines for myself and my teamI take ownership by not making excusesCompassionI treat my colleagues with respect and compassion by responding when appropriate in a timely and professional mannerI commit to showing compassion by seeing my colleagues as real peopleI create an inclusive work environment where I value my colleagues as peopleI respect my colleagues in how I speak about them when they aren’t presentI actively listen to my colleaguesMadison County Government offers a competitive compensation package including:Competitive wages on a step plan with guaranteed increases based on years of service.Complete health insurance benefits package with Medical & Prescription, HSA & FSA, Dental and Vision.Retirement contributions via the Illinois Municipal Retirement Fund (IMRF) pension.Eight-hour workday, which includes a one hour, paid lunch.14 paid holidays.Employee Assistance Program.Life Insurance and Supplemental Accident & Critical Illness coverage.Paid time off in the form of Vacation and Sick days that begin accruing day one.You may be eligible for Public Service Student Loan Forgiveness (PSLF)