Clerk II

Stony Brook University; Stony Brook (NY); On-site; USD 31,000 - 41,000; Full time

Job summary

Stony Brook University is seeking a Clerk II to assist the administrative staff with general clerical duties for Stony Brook Child Care Services (SBCC). The role requires timely communication with parents, staff, university administration, outside agencies, and the community, providing clerical, reception, and administrative support.

Responsibilities include payroll processing for support staff, timesheet approvals for work study students in the SOLAR system, licensing record maintenance, mail

Qualifications

• Must have a high school diploma or GED.
• Two years of full-time clerical experience.
• Experience with Microsoft Excel and Microsoft Word.

Responsibilities

• Clerical: process payroll paperwork, approve timesheets, maintain records, file and copy, handle mail, assist with tuition collection, compile maintenance lists, update security cards, prepare vouchers, order supplies, coordinate video conferences, assist with accounts payable.

Skills

Clerical experience

Education

High School Diploma or GED

Associate's degree

Tools

Microsoft Excel

Microsoft Word

Job description

Required Qualifications

• High School Diploma or GED (foreign equivalent or higher).
• Two (2) years of full-time clerical experience.
• Experience with Microsoft Excel and Microsoft Word.

Preferred Qualifications

• Associate's degree (foreign equivalent or higher).
• Three (3) years of full-time clerical experience.
• Experience utilizing SBU SOLAR system.
• Experience providing administrative support in a childcare setting.

Brief Description Of Duties

This position, which reports to the Executive Director, is responsible for assisting the administrative staff with the general clerical responsibilities for Stony Brook Child Care Services (SBCC). The Clerk II must communicate in a timely manner with parents, staff, University administration, outside agencies, and the community-at-large by providing clerical, reception, and administrative assistance.

• Clerical:
  • Process the support staff payroll paperwork.
  • Process paperwork and approve timesheets for work study students on the SOLAR system.
  • Maintain records for support staff licensing requirements.
  • Responsible for maintaining files, typing, and copying.
  • Responsible for handling and distributing mail.
  • Assist with tuition collection and records.
  • Assist with compiling and updating a list of maintenance items for maintenance workers.
  • Update and maintain the security card system.
  • Prepare vouchers for tuition subsidies for the Suffolk County Department of Social Services.
  • Order food, education, and office supplies for the center.
  • Coordinate video conferences.
  • Assist Business Manager with processing accounts payable, purchases, requisitions, and purchase orders.
• Reception:
  • Maintain constant front-desk coverage for security purposes.
  • Assist administrative staff with day-to-day operations.
  • Participate in daily dispatching of incoming calls.
  • Refer questions to proper channels for reply.
  • Answer telephone and provide accurate information in a courteous and cooperative manner.
  • Receive and announce visitors and direct them to the appropriate destination.
• Additional Duties & Responsibilities as Assigned:
  • Other duties as assigned.

Special Notes

The Research Foundation of SUNY is a private educational corporation. Employment is subject to the Research policies and procedures, sponsor guidelines and the availability of funding. This is a full-time appointment. FLSA Non Exempt position, eligible for the overtime provisions of the FLSA.

For this position, we are unable to sponsor candidates for work visas.

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at [phone] or visit OEA .

In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here.

Visit our WHY WORK HERE page to learn about the total rewards we offer.

SUNY Research Foundation: A Great Place to Work.

The starting salary range (or hiring range) to be offered for this position is noted below, it represents SBU’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

Job Field

Childcare Services

Primary Location

US-NY-Stony Brook

Schedule

Full-time

Posting Start Date

Aug 25, 2026

Posting End Date

Sep 25, 2026, 8:59:00 AM

Salary

$36,000

Appointment Type

Regular

Salary Grade

N5

SBU Area

The Research Foundation for The State University of New York at Stony Brook