Clerk II

Paycom - ATS; Alabama; On-site; USD 34,000 - 46,000; Full time

Job summary

The Lighthouse for the Blind, Inc. is seeking a detail-oriented Contract Management Services (CMS) support on Redstone Arsenal. The role involves handling government contracts, scanning and indexing documents, and ensuring destruction in accordance with DoD procedures.

You will work with blind and low-vision colleagues to maintain accurate records, perform quality checks, and generate daily metrics while upholding confidentiality and compliance standards.

Qualifications

• Minimum Requirements: High School diploma. Excellent verbal and written communications skills. Attention to detail and accuracy are crucial. Must be team oriented and able to meet deadlines. Experience with people who are blind, DeafBlind or disabilities preferred. Proficiency with MS Office: Excel, Word, Access and PowerPoint.

Responsibilities

• Receive and inventory all folders/documents shipped or provided on-site.
• Report inventory discrepancies in writing within one business day.
• Scan documents and index them according to procedures.
• Perform quality checks on scanned documents for legibility and accuracy.
• Store, label and prepare documents for destruction or shipment.
• Destroy folders per DoD requirements and provide destruction certification.
• Maintain 100% accountability of stored folders/documents.
• Provide daily metric reports and data as required.

Skills

Excellent verbal and written communic

Attention to detail

Team oriented

Strong work ethic

Ability to meet deadlines

Education

High School diploma

Tools

MS Office

Job description

The Lighthouse for the Blind, Inc. transforms the lives of people who are blind, DeafBlind, and blind with other disabilities. Through employment opportunities, we are a catalyst for empowerment. We foster self-confidence and instill a life changing affirmation that independence is possible. From our expertise in cutting-edge technology to our understanding of mobility, we help people who are blind and DeafBlind live fulfilling lives.We believe everyone, no matter their vision abilities, deserves to experience the power of employment. Our goal for each person we reach is to ignite a fire of determination that is centered on the reality that blindness doesn’t define who you are or how you choose to live.Purpose:Work within a team of blind and low vision personnel with a mission of creating and enhancing opportunities for independence and self-sufficiency of people who are blind, DeafBlind, and blind with other disabilities. Participates in the start-up operation of Contract Management Services (CMS) on Redstone Arsenal. Performs day-to-day document management control this includes but is not limited to preparation, scanning, assessment, and possible destruction of government contracts prepping them for and destroying them after close-out.Responsibilities:Receive and inventory all folders/documents shipped through an independent delivery service or provided through an on-site facility process.Report inventory discrepancies to the supervisor as well as the customer in writing within one business day of receipt of folders/ documents.Place folders in storage area awaiting the document preparation and scanning phase. Maintain accountability of folder locations in the event a folder is required prior to close out procedures.Retrieve folders from storage area and prepare for document scanning. Scan documents and index them according to provided standard operating procedures.Complete quality checks on scanned documents to ensure legibility and inventory of pages.Complete storage and labeling of documents on various forms of media for future shipment through electronic or postal means.Complete quality checks as provided by standard operating procedures.Reassemble documents in folder for future close out proceduresPlace folder/s in temporary storage for future distribution by contract closeout supervisor.Maintain 100% accountability storage of folders/documents being temporarily stored for destruction.Destroy folders in accordance with DOD requirements and standard operating procedures.Provide certification of destruction for each folder/s or as the individual customer requires.Maintain measurement metrics required to determine each step in the processComplete metric reports on a daily schedule for review.Receive daily direction from on-site supervisorMinimum Requirements:High School diploma required.Excellent verbal and written communications skills required.Attention to detail and accuracy are crucial.Must be team oriented, possess a strong work ethic, have the ability to meet deadlines and possess good organizational skills.Experience with people who are blind, DeafBlind or individuals with other disabilities is preferred.Must have a working knowledge of MS Office software to include Excel, Word, Access and PowerPoint.Must be familiar with basic clerical duties such as answering a phone, filing, document distribution, and handlingBasic data entry required for reportsCompany benefits may include:12 Paid Holidays per year2 weeks vacation after one year of employmentMedical, Dental, and vision plansLong-term and short-term disability, AD&DLife Insurance403(b) Retirement Plan with 6% employer matchTuition ReimbursementEmployee Assistance Program (EAP)Team Member Referral Bonus ProgramPaid Leave for Service Animal TrainingFocus on Upward MobilityInclusive and Supportive Team EnvironmentPlease note: Under the AbilityOne Program, The Lighthouse for the Blind, Inc. gives hiring preference to individuals who are legally blind. Any decision to disclose a disability by an applicant related to the hiring preference is completely voluntary. Requesting such information is also a part of our affirmative action efforts. Information that is disclosed will remain confidential. Also, your decision not to disclose disability status will not have a negative impact in the hiring process.The Lighthouse for the Blind, Inc. is an equal opportunity employer and does not discriminate on the basis of age, sex, marital status, sexual orientation, gender identity, race, creed, color, national origin, honorably discharged veteran or military status, the presence of any sensory, mental or physical disability, the use of a dog guide or service animal by a person with a disability, or any other characteristic protected by federal, state, or local law.