Clerk I - TEMPORARY POSITION

A & D Lock And Key Inc; Cypress (CA); On-site; USD 36,000 - 54,000; Full time

Job summary

A & D Lock And Key Inc is seeking a Clerk I to manage mail operations in Cypress, CA. The role centers on handling the flow of letters and packages while ensuring timely distribution to the correct recipients.

The position requires a high school diploma or GED, basic MS Office skills, and prior data entry/administrative experience. Adherence to HIPAA guidelines and attendance policies is expected.

Qualifications

• High School diploma or GED required.
• Data entry and administrative experience preferred.
• Able to utilize MS Office (Excel, Word and Outlook).

Responsibilities

• Receive, date stamp, sort, and process all incoming mail and packages.
• Prepare outgoing mail and parcels, weigh items, calculate postage, and affix shipping labels.
• Distribute all internal and external correspondence to the correct departments or individuals.
• Log incoming/outgoing mail and maintain delivery records.
• Monitor and replenish supplies for mailroom equipment and Fund departments.
• Prepare and batch documents for scanning and ensure accurate categorization.
• Meet or exceed department production and quality standards weekly, monthly, quarterly and annually.

Skills

Data entry

Administrative experience

Education

High School diploma or GED

Tools

MS Office (Excel, Word, Outlook)

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Clerical Cypress, CA, US

SUMMARY:

The Clerk I manages the flow of incoming and outgoing correspondence, serving as a central point for the Fund's mail operations. This role involves the receiving, sorting, and distribution of letters and packages to ensure they reach the correct recipients in a timely manner.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Receive, date stamp, sort, and process all incoming letters and packages from various postal and courier services. Secure handling of confidential or urgent mail.
• Prepare outgoing mail and parcels, which includes weighing items, calculating correct postage, and affixing shipping labels.
• Distribute all internal and external correspondence to the correct departments or individual employees.
• Log incoming/outgoing mail and maintain delivery records.
• Monitor and replenish supplies for mailroom equipment and Fund departments.
• Responsible for preparing and batching documents for scanning in accordance with department-specific batch forms.
• Maintain accuracy in scanning by categorizing documents by class and type.
• Ensure scanned documents meet accuracy standards throughout the validation process.
• Review, research, and process all mail and checks returned to the Fund due to address discrepancies.
• Retrieve copies of older digitized documents at the request of various departments.
• Meet or exceed established department production and quality standards on a weekly, monthly, quarterly and annual basis.
• Perform other job-related duties/special projects as assigned.
• Comply with the policies of the Trust Fund, as set forth in the Employee Handbook.
• Abide by organizational and HIPAA guidelines, privacy practices, and confidentiality.
• Adhere to the company’s attendance policy.

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily, including regular and consistent attendance. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE:

• High School diploma or GED required.
• Data entry and administrative experience preferred.
• Able to utilize MS Office (Excel, Word and Outlook). Basic proficiency required.