Mailroom Operations Associate - Cypress, CA

ImagenetLLC; Cypress (CA); On-site; USD 22,162 - 31,564; Full time

Benefits offered by this job

Paid training

Medical, Dental, Vision, and Life Insurance

401(k) retirement plan

Paid Time Off (PTO)

Career growth opportunities

Job summary

ImagenetLLC is looking for a Mailroom Operations Associate in Cypress, CA. This full-time role involves sorting and processing mail, operating mailroom equipment, and maintaining accurate records. Candidates should have a high school diploma and at least one year of relevant experience. The position offers a pay rate of up to $19.50/hour and benefits including medical and retirement plan options.

Qualifications

• At least 1 year of experience in mailroom, clerical, office support, or related work.
• Strong attention to detail and accuracy.
• Ability to lift and carry up to 50 lbs.

Responsibilities

• Sort, organize, and prepare mail and documents for processing.
• Operate scanners and mailroom equipment.
• Perform data entry and maintain accurate records.

Skills

Mail sorting

Document preparation

Data entry

Attention to detail

Time management

Communication

Education

High school diploma or GED

Job description

Mailroom Operations Associate – Cypress, CA

Location: Cypress, CA. Job Type: Full-time. Schedule: Monday to Friday, Day Shift (7:00 AM – 3:30 PM or 7:30 AM – 4:00 PM). Pay: up to $19.50/hour.

Role Summary: We are seeking a detail-oriented and dependable Mailroom Operations Associate to support daily mailroom and document processing operations. This role is responsible for sorting, opening, organizing, preparing, and processing incoming and outgoing mail and documents with accuracy and efficiency.

The ideal candidate is organized, hands‑on, and comfortable working in a fast‑paced production environment that requires accuracy, consistency, and timely completion of tasks.

Key Responsibilities

Mail Sorting and Document Preparation

• Open, sort, organize, and prepare incoming mail and documents for processing
• Ensure accurate identification, categorization, and routing of mail items
• Prepare documents for scanning, imaging, and document management processes
• Support outgoing mail preparation, including packaging, labeling, and postage
• Research mail and document details as needed to ensure proper handling

Scanning and Equipment Use

• Operate scanners, copiers, mail openers, labeling equipment, and other mailroom tools
• Set up equipment, load materials, clear jams, and resolve basic equipment issues
• Ensure documents are prepared and processed according to workflow and quality standards
• Maintain proper handling of sensitive or time‑sensitive documents

Operational Support

• Perform data entry and maintain accurate records
• Coordinate with internal teams to support timely and accurate mail and document flow
• Help maintain an organized, safe, and efficient work area
• Follow company procedures for mail handling, document processing, and quality control
• Perform other duties as assigned

Qualifications

• High school diploma or GED required
• At least 1 year of experience in mailroom, clerical, office support, document processing, or related work
• Experience with mail sorting, document prep, scanning, imaging, or shipping/receiving is preferred
• Strong attention to detail and accuracy
• Good organizational and time management skills
• Basic data entry skills
• Good verbal and written communication skills
• Ability to work independently and as part of a team
• Reliable attendance and punctuality
• Ability to stand for extended periods
• Ability to lift and carry up to 50 lbs

Core Competencies

• Mail Sorting and Document Preparation
• Attention to Detail and Accuracy
• Scanning and Equipment Operation
• Time Management and Productivity
• Teamwork and Communication

Physical Requirements

• Ability to stand, walk, bend, and lift throughout the shift
• Ability to lift up to 30–50 pounds (e.g., banker’s boxes)

What We Offer

• Paid training
• Medical, Dental, Vision, and Life Insurance
• Health Savings Account (HSA)
• 401(k) retirement plan
• Paid Time Off (PTO)
• Career growth opportunities and internal promotion