Clerk - General III FT

Goodwill-SAN-Antonio; Town of Texas (WI); On-site; USD 36,000 - 48,000; Full time

Job summary

Goodwill San Antonio is hiring for an administrative support role to assist with daily office operations across multiple contracts. You will help process invoices, manage timekeeping in Kronos, and support HR paperwork while ensuring accurate data and a high level of customer service.

The position requires at least a high school diploma or GED and 1+ years of clerical experience. Proficiency in MS Office and data entry is essential, with opportunities for growth and internal advancement.

Qualifications

• High school diploma or GED required.
• 1+ years of general clerical/office experience preferred.
• Accurate typing at 30 WPM or faster.
• Proficiency in MS Office and basic data handling.

Responsibilities

• Process invoices for contracts on a monthly basis and update revenue records.
• Update Kronos time & attendance for accurate pay.
• Prepare status changes, hiring documents, and incident/accident reports.
• Maintain inventory of office supplies and PM files; assist audits.
• Greet visitors, answer phones, and provide positive customer service.

Skills

General clerical

Typing 30 WPM

MS Office

Customer service

Education

High school diploma or GED

Associate’s Degree (CAP or equivalent)

Tools

MS Office Suite

Database software

Job description

Work for GOOD at GoodwillDo you want to make a difference in your community while earning a paycheck?Would you like to help your community and environment every day that you come to work?Looking for a job that provides meaning as well as personal and professional development?Goodwill San Antonio is one of the largest and most dynamic social enterprises in San Antonio.We are an entrepreneurial non-profit that provides employees the opportunity to innovate, grow and discover new skills, while generating revenue that funds both employee and community programs.We are a diverse and inclusive organization founded and focused on Fighting Poverty and Creating Opportunity. We specialize in facilitating personal and professional growth for our employees, particularly those who may have experienced barriers to successful employment in the past.We strive to maximize the value of each employee’s work and each donor’s donation to benefit our community and environment. Without Goodwill in our community, millions of pounds of perfectly usable items would be harming the environment in landfills. Instead, Goodwill employees are fueling a robust economy by recirculating used goods.Our Good Careers Academy and Good Careers Centers Help Change Lives through the Power of Work as well by delivering education and meaningful job placement.Explore careers with Goodwill in retail, production, warehouse, logistics, contact center customer service, career services, technology, document imaging, grounds maintenance, janitorial and facilities maintenance. Goodwill regularly partners with local, state and federal government agencies to provide additional diverse career opportunities.We prefer to promote from within. Your growth and advancement is our priority.Achieve your potential at Goodwill and beyond through our personal and professional skills development programs, supportive health and well-being benefits, competitive base and bonus pay, savings plans, personal financial education, store purchase discounts, paid time off, leadership development, tuition reimbursement and more.Change Lives. Make a Difference.Discover Purpose. Apply today at WorkforGoodSA.org.POSITION SUMMARYThis position will provide administrative support for one of the following contracts: Ft Sam, Lackland AFB, Randolph AFB, AMEDD or AFMED work contracts. Work closely with the Administrative Manager and Project Managers to ensure all functions are met. Support the organization in its mission to help change lives through the power of work.ESSENTIAL DUTIES AND RESPONSIBILITIESWork closely with Administrative Manager in processing purchase orders, to include submitting purchase order requisitions and receipts for office, equipment, and maintenance supplies.Update KRONOS (time & attendance) tracking system, ensuring team members time worked and paid time off hours are accurately updated in the system prior to each pay period end date.Prepare data (such as work contract modifications or personnel status changes) for filing or data entry by compiling, sorting and filing information according to established procedures.Provide administrative support by preparing team member status changes, performance appraisal notices, hiring authorization paperwork, team member requisitions, and incident/accident reports.Process invoices for contracts on a monthly basis.Update revenue reporting database (invoices & receipts) and prepare monthly reports. Review budgets and reports and discuss discrepancies with Project Managers.Maintain inventory of office supplies, equipment, vehicles, trailers, radios, fuel, HVAC, etc., and work with Project Managers to set up quarterly audits and discuss any discrepancies.Maintain Preventive Maintenance (PM) files. Document changes and/or discrepancies and follow up with Project Managers or Mechanics to ensure the completion of notations. (LAFBG and FT Sam only)Process security clearance packets for new team members.Distribute mail and fields phone calls.Provide excellent customer service by greeting, assisting, and responding to questions and/or concerns in a positive, professional, and friendly manner.REQUIREMENTSEducation: High school diploma or equivalent (GED)Preferred: Associate’s DegreeCertified Administrative Professional (CAP) or equivalent formal training.Experience 1+ years of general clerical/office experience.Accurately typing at 30 WPM. A combination of experience, education, and/or training which demonstrate the following competencies.Preferred: 2+ years of general clerical/office experience.Previous experience working within a military environment helpful.MS OfficeKnowledge: Basic accounting (Billing)Working with databasesGeneral office/clerical proceduresMust be able to meet the physical requirements of the position.For positions that require driving, must maintain a valid driver’s license and automobile insurance coverage, and be able to travel as needed if you drive your vehicle during company business.To learn more about Goodwill San Antonio and to view available positions visit: www.goodwillsa.org.Equal Opportunity Employer/Veterans/Disabled