Clerk – Fall Break Learning Academy

Shelby County Schools; Memphis (TN); On-site; USD 17,000 - 22,000; Part time

Job summary

Shelby County Schools is seeking a reliable clerical support for the Fall Break Learning Academy site in Memphis. The role greets visitors, handles phones, maintains files, and supports attendance, grades and payroll-related forms with care and confidentiality.

The position requires a High School diploma or GED and approximately two years of clerical experience; commitment for the entire fall break period and participation in administrative meetings are essential.

Qualifications

• High School diploma or GED required.
• Two years of clerical experience preferred.
• Commitment for the entire fall break period.
• Attendance at all periodic administrative meetings.
• Availability for fall school setup and closeout.

Responsibilities

• Performs routine clerical duties including typing, copying, filing, tabulating information and preparing reports.
• Answers phones, distributes mail, and greets visitors.
• Maintains and retrieves student and staff records with confidentiality.
• Processes payroll and student records forms for SMS entry.
• Supports attendance, grades and related administrative tasks.

Skills

Typing

File maintenance

Data entry

Phone handling

Mail distribution

Education

High School diploma or GED

Tools

SMS system

Word processing software

Job description

Purpose and Scope

Serves as primary contact for staff, students, parents and the public at the fall break school site. Welcomes and assists everyone who enters the fall school site and directs them to the appropriate staff. Supports the fall school site by performing general office and routine clerical duties.

Essential Job Functions

• Performs routine, but varied clerical duties including typing, copying, maintaining files, tabulating information and/or preparing reports, answering phones, and distributing mail.
• Utilizes computer equipment for word processing, information input, and/or information retrieval.
• Maintains student records including attendance, late check in or early check out, grades etc. Processes forms such as payroll and student records. Ensures information is correct and complete before sending it to the fall break school central office for entry into the SMS system.
• Sorts and files various records, correspondence, reports and other materials. Retrieves requested materials from files. Maintains records on staff, students and fall school activities.
• Performs research, compiles data into reports and makes routine mathematical calculations.
• Prepares various correspondence, reports or other materials from copy or rough drafts.
• Greets visitors, answers phones and refers callers to appropriate staff members, responds to information requests and explains routine rules and regulations to staff, students, parents and the public.
• Maintains confidentiality regarding fall school business matters and staff or student records.
• Performs other related duties as assigned or directed.

Minimum Qualifications

Graduation from High School or GED. Two (2) years of clerical experience preferred.

The following special conditions are required: Commitment for the entire period of fall break. Attendance at ALL periodic administrative meetings. Availability prior to the end of the regular school assignment to participate in fall school setup and preparation. Availability for fall school closeout.

This position is for FALL BREAK LEARNING ACADEMY ONLY.