Clerk – Fall Break Learning Academy

Shelby County Schools; Cordova (TN); On-site; USD 17,000 - 22,000; Part time

Job summary

Shelby County Schools is seeking a temporary Fall Break Learning Academy Clerk to serve as the primary contact at the fall break site. You will greet visitors, answer phones, process routine clerical tasks, and support site operations. The role requires a high school diploma or GED and at least two years of clerical experience.

Availability for the entire fall break and attendance at meetings are required. Proficiency with basic office software, attention to confidentiality, and strong

Qualifications

• High School diploma or GED required.
• Minimum 2 years clerical experience preferred.
• Experience with confidential records is a plus.

Responsibilities

• Perform routine clerical duties: typing, copying, filing, mail distribution.
• Answer phones and greet visitors, directing them to appropriate staff.
• Maintain and update student and staff records with accuracy.
• Process payroll and student records forms for central office submission.
• Ensure confidentiality of school information and records.

Skills

Typing

Phone etiquette

Recordkeeping

Data entry

Confidentiality

Education

High School diploma or GED

Tools

Microsoft Office

SMS system

Job description

Purpose and Scope

Serves as primary contact for staff, students, parents and the public at the fall break school site. Welcomes and assists everyone who enters the fall school site and directs them to the appropriate staff. Supports the fall school site by performing general office and routine clerical duties.

Essential Job Functions

• Performs routine, but varied clerical duties including typing, copying, maintaining files, tabulating information and/or preparing reports, answering phones, and distributing mail.
• Utilizes computer equipment for word processing, information input, and/or information retrieval.
• Maintains student records including attendance, late check in or early check out, grades etc. Processes forms such as payroll and student records. Ensures information is correct and complete before sending it to the fall break school central office for entry into the SMS system.
• Sorts and files various records, correspondence, reports and other materials. Retrieves requested materials from files. Maintains records on staff, students and fall school activities.
• Performs research, compiles data into reports and makes routine mathematical calculations.
• Prepares various correspondence, reports or other materials from copy or rough drafts.
• Greets visitors, answers phones and refers callers to appropriate staff members, responds to information requests and explains routine rules and regulations to staff, students, parents and the public.
• Maintains confidentiality regarding fall school business matters and staff or student records.
• Performs other related duties as assigned or directed.

Minimum Qualifications

Graduation from High School or GED. Two (2) years of clerical experience preferred.

The following special conditions are required: Commitment for the entire period of fall break. Attendance at ALL periodic administrative meetings. Availability prior to the end of the regular school assignment to participate in fall school setup and preparation. Availability for fall school closeout.

This position is for FALL BREAK LEARNING ACADEMY ONLY.