Clerk, Equipment

Clyde-Companies; Orem (UT); On-site; USD 42,000 - 54,000; Full time

Job summary

Clyde-Companies is seeking an Equipment Clerk in Utah to administer and maintain equipment asset records in Microsoft Dynamics 365 Finance & Operations. You will create asset records for purchased and rented equipment, attach supporting documentation, and ensure data accuracy across the asset lifecycle.

The role involves coordinating with equipment managers across subsidiaries, auditing records, and supporting asset transfers and lifecycle transactions.

Qualifications

• Professional demeanor and customer-service focused attitude.
• Ability to be a team leader, clearly communicate expectations, and develop others.
• Understanding of ERP systems and fleet management systems is preferred.
• Interpersonal and relationship-building personality.
• Strong written/verbal communication, critical thinking and problem-solving skills.
• Determination to learn and find ways to continually improve.
• Proficiency with Microsoft365 and other office and data management software.
• Detail-oriented, highly organized and able to multi-task.
• Ability to manage projects and perform duties effectively and efficiently in a time-sensitive environment.
• Able to work independently and as part of a team.

Responsibilities

• Create and maintain equipment asset records in Microsoft Dynamics 365 Finance & Operations (D365 F&O).
• Assign unique asset identification numbers for purchased and rented equipment.
• Review asset information for completeness, accuracy, and consistency across company records.
• Maintain equipment master data and ensure adherence to established data standards.
• Attach and organize supporting documentation, including purchase agreements, rental contracts, invoices, photographs, and other asset-related records.
• Audit asset records and correct discrepancies to improve data quality and system integrity.
• Coordinate with equipment managers and stakeholders across multiple subsidiaries to obtain, verify, and update equipment information.
• Support equipment transfers, status changes, and other asset lifecycle transactions.
• Assist with reporting, data validation, and system audits related to equipment assets.
• Follow company standards and procedures for asset management, document retention, and record maintenance.
• Recommend process improvements that enhance data accuracy, consistency, and efficiency.

Skills

Professional demeanor

Team leadership

ERP knowledge

Interpersonal skills

Written/verbal communication

Continuous improvement

Microsoft 365 proficiency

Detail oriented

Project management

Independence & teamwork

Education

High school diploma or equivalent

Job description

Overview

FUNCTION:

The Equipment Clerk is responsible for administering and maintaining equipment asset records within Microsoft Dynamics 365 Finance & Operations (D365 F&O). This position ensures equipment data is accurate, complete, and consistently maintained throughout the asset lifecycle. The Equipment Clerk creates asset records for purchased and rented equipment, manages supporting documentation, and collaborates with equipment managers across multiple subsidiaries to ensure compliance with company standards and reporting requirements.

KEY ACTIVITIES:

• Create and maintain equipment asset records in Microsoft Dynamics 365 Finance & Operations (D365 F&O).

• Assign unique asset identification numbers for purchased and rented equipment.

• Review asset information for completeness, accuracy, and consistency across company records.

• Maintain equipment master data and ensure adherence to established data standards.

• Attach and organize supporting documentation, including purchase agreements, rental contracts, invoices, photographs, and other asset-related records.

• Audit asset records and correct discrepancies to improve data quality and system integrity.

• Coordinate with equipment managers and stakeholders across multiple subsidiaries to obtain, verify, and update equipment information.

• Support equipment transfers, status changes, and other asset lifecycle transactions.

• Assist with reporting, data validation, and system audits related to equipment assets.

• Follow company standards and procedures for asset management, document retention, and record maintenance.

• Recommend process improvements that enhance data accuracy, consistency, and efficiency.

KNOWLEDGE AND SKILLS:

• Professional demeanor and customer-service focused attitude

• Ability to be a team leader, clearly communicate expectations, and develop others

• Understanding of enterprise resource planning (ERP) systems and fleet management systems is preferred

• Interpersonal and relationship-building personality

• Strong written/verbal communication, critical thinking and problem-solving skills

• Determination to learn and find ways to continually improve

• Proficiency with Microsoft365 and other office and data management software

• Detail-oriented, highly organized and able to multi-task

• Ability to manage projects and perform duties effectively and efficiently in a time-sensitive environment

• Able to work independently and as part of a team

EDUCATION/EXPERIENCE:

• High school diploma or equivalent.

• Preference given to individuals with knowledge of construction equipment, processes and systems.

PHYSICAL REQUIREMENTS:

• Sedentary work, requiring regular lifting up to 10lbs and occasional lifting up to 25lbs

• Repetitive motion associated with operating a computer and other office equipment

• Inside, climate-controlled working conditions, seated at a desk for extended periods of time

• Occasional overnight travel and more frequent local travel