Clerk, Equipment

GWC Capital; Orem (UT); On-site; USD 42,000 - 60,000; Full time

Job summary

GWC Capital in Utah is seeking an Equipment Clerk to administer and maintain equipment asset records in Microsoft Dynamics 365 Finance & Operations throughout the asset lifecycle. This role ensures asset data is accurate, complete, and consistently maintained across systems.

You will create asset records for purchased and rented equipment, manage supporting documents, and coordinate with equipment managers across multiple subsidiaries to ensure compliance with company standards and reporting

Qualifications

• High school diploma or equivalent.
• Prefer knowledge of construction equipment, processes and systems.
• Experience with ERP systems and asset management is a plus.

Responsibilities

• Create and maintain equipment asset records in Microsoft Dynamics 365 Finance & Operations.
• Assign unique asset identification numbers for purchased and rented equipment.
• Review asset information for completeness, accuracy, and consistency.
• Maintain equipment master data and ensure adherence to data standards.
• Attach and organize supporting documentation (purchase agreements, rental contracts, invoices, photos).
• Audit asset records and correct discrepancies to improve data quality and system integrity.
• Coordinate with equipment managers across subsidiaries to verify and update information.
• Support equipment transfers, status changes, and lifecycle transactions.
• Assist with reporting, data validation, and system audits related to equipment assets.
• Follow asset-management procedures and support record retention requirements.
• Recommend process improvements to enhance accuracy and efficiency.

Skills

Asset data management

ERP systems (D365 F&O)

Attention to detail

Data quality improvement

Team leadership

Documentation management

Cross-functional collaboration

Communication skills

Education

High school diploma

Knowledge of construction equipment/processes/systems

Tools

Microsoft Dynamics 365 Finance & Operations

Microsoft 365

Document management systems

Job description

Overview

FUNCTION:

The Equipment Clerkis responsible foradministering andmaintainingequipment asset records within Microsoft Dynamics 365 Finance & Operations (D365 F&O). This position ensures equipment data isaccurate, complete, and consistentlymaintainedthroughout the asset lifecycle. The Equipment Clerk creates asset records forpurchasedand rented equipment, manages supporting documentation, and collaborates with equipment managers across multiple subsidiaries to ensure compliance with company standards and reporting requirements.

KEY ACTIVITIES:

• Create andmaintainequipment asset records in Microsoft Dynamics 365 Finance & Operations (D365 F&O).
• Assign unique asset identification numbers forpurchasedand rented equipment.
• Review asset information for completeness, accuracy, and consistency across company records.
• Maintain equipment master data and ensure adherence toestablisheddata standards.
• Attach and organize supporting documentation, including purchase agreements, rental contracts, invoices, photographs, and other asset-related records.
• Audit asset records and correct discrepancies to improve data quality and system integrity.
• Coordinate with equipment managers and stakeholders across multiple subsidiaries to obtain, verify, and update equipment information.
• Support equipment transfers, status changes, and other asset lifecycle transactions.
• Assistwith reporting, data validation, and system audits related to equipment assets.
• Follow company standards and procedures for asset management, document retention, and record maintenance.
• Recommend process improvements that enhance data accuracy, consistency, and efficiency.

KNOWLEDGE AND SKILLS:

• Professional demeanor and customer-service focused attitude
• Ability to be a team leader, clearly communicate expectations, and develop others
• Understanding of enterprise resource planning(ERP)systems and fleet management systems ispreferred
• Interpersonal and relationship-building personality
• Strong written/verbal communication, criticalthinkingand problem-solvingskills
• Determination to learn and find ways to continually improve
• Proficiencywith Microsoft365and otheroffice and data managementsoftware
• Detail-oriented, highlyorganizedandableto multi-task
• Ability to manage projects andperform duties effectively and efficiently in a time-sensitive environment
• Ableto work independently and as part of a team

EDUCATION/EXPERIENCE:

• High school diploma or equivalent.
• Preference given to individuals with knowledge ofconstructionequipment,processesandsystems.

PHYSICAL REQUIREMENTS:

• Sedentary work, requiring regular lifting up to 10lbs and occasionallifting upto 25lbs
• Repetitive motion associated withoperatinga computer and other office equipment
• Inside, climate-controlled working conditions, seated at a desk for extended periods of time
• Occasional overnight travel and more frequent local travel