Asset Coordinator

Hoover CS; Katy (TX); On-site; USD 45,000 - 60,000; Full time

Job summary

Hoover CS in Katy, Texas is seeking an Asset Coordinator to support day-to-day fleet operations by ensuring accurate tracking and availability of rental assets. The ideal candidate will coordinate the allocation of equipment, maintain data integrity, and monitor asset utilization.

Qualified candidates will possess a high school diploma and 2–5 years of related experience. Proficiency in Microsoft Dynamics NAV and strong organizational skills are essential. This office-based position may require occasional site visits.

Qualifications

• 2–5 years of experience in asset management, fleet coordination, equipment rental, logistics, or related field.

Responsibilities

• Match available equipment to customer orders and operational needs.
• Coordinate movement of assets between yards, job sites, and branches.
• Maintain accurate asset status and condition in NAV.

Skills

Experience with Microsoft Dynamics NAV

Strong data entry accuracy

Proficiency in Microsoft Excel

Strong organizational skills

Effective communication skills

Education

High school diploma

Associate or bachelor’s degree

Job description

Position Summary

The Asset Coordinator plays a critical role in supporting day‑to‑day fleet operations by ensuring accurate tracking, availability, and utilization of rental assets. This role is less about owning fleet strategy and more about matching equipment supply to customer demand and maintaining accurate, real‑time asset status and location data within Microsoft Dynamics NAV (or similar ERP systems).

The position serves as a central coordination point between operations, dispatch, sales, and field teams to ensure equipment is properly allocated, tracked, and ready to meet customer requirements.

Key Responsibilities

Equipment Allocation & Coordination

• Match available equipment to customer orders and operational needs
• Coordinate movement of assets between yards, job sites, and branches
• Support dispatch and field teams to ensure timely delivery and pickup of equipment

Asset Tracking & Data Integrity

• Maintain accurate asset status, condition, and location data in NAV
• Ensure all asset transactions (transfers, rentals, returns, maintenance status) are recorded in real time
• Audit and reconcile asset records to ensure system accuracy vs. physical inventory

Utilization & Availability Monitoring

• Monitor equipment availability and utilization levels
• Identify idle or underutilized assets and recommend redeployment
• Support operational decisions with accurate asset visibility

Cross‑Functional Collaboration

• Partner with sales and operations teams to fulfill customer equipment needs
• Communicate asset availability and constraints clearly to internal stakeholders
• Work with maintenance teams to track equipment status and readiness

Process Improvement

• Identify gaps in asset tracking, data entry, or system processes
• Support continuous improvement efforts to enhance data accuracy and operational efficiency

Qualifications

Education & Experience

• High school diploma required; associate or bachelor’s degree preferred
• 2–5 years of experience in asset management, fleet coordination, equipment rental, logistics, or related field

Technical Skills

• Experience with Microsoft Dynamics NAV (or similar ERP systems) highly preferred
• Strong data entry accuracy and system navigation skills
• Proficiency in Microsoft Excel and standard business applications

Core Competencies

• Strong organizational and coordination skills
• Detail‑oriented with a focus on data accuracy
• Ability to manage multiple priorities in a fast‑paced environment
• Problem‑solving mindset with a focus on operational efficiency
• Effective communication and teamwork skills

Preferred Experience

• Background in equipment rental, construction, oil & gas, or industrial services
• Familiarity with fleet operations, dispatch, or logistics coordination
• Experience tracking physical assets across multiple locations

Working Conditions

• Office-based with frequent coordination with yard, field, or operations personnel
• May require occasional site visits or yard walks to verify equipment