Equipment Asset Records Specialist

GWC Capital; Orem (UT); On-site; USD 42,000 - 60,000; Full time

Job summary

GWC Capital in Utah is seeking an Equipment Clerk to administer and maintain equipment asset records in Microsoft Dynamics 365 Finance & Operations throughout the asset lifecycle. This role ensures asset data is accurate, complete, and consistently maintained across systems.

You will create asset records for purchased and rented equipment, manage supporting documents, and coordinate with equipment managers across multiple subsidiaries to ensure compliance with company standards and reporting

Qualifications

• High school diploma or equivalent.
• Prefer knowledge of construction equipment, processes and systems.
• Experience with ERP systems and asset management is a plus.

Responsibilities

• Create and maintain equipment asset records in Microsoft Dynamics 365 Finance & Operations.
• Assign unique asset identification numbers for purchased and rented equipment.
• Review asset information for completeness, accuracy, and consistency.
• Maintain equipment master data and ensure adherence to data standards.
• Attach and organize supporting documentation (purchase agreements, rental contracts, invoices, photos).
• Audit asset records and correct discrepancies to improve data quality and system integrity.
• Coordinate with equipment managers across subsidiaries to verify and update information.
• Support equipment transfers, status changes, and lifecycle transactions.
• Assist with reporting, data validation, and system audits related to equipment assets.
• Follow asset-management procedures and support record retention requirements.
• Recommend process improvements to enhance accuracy and efficiency.

Skills

Asset data management

ERP systems (D365 F&O)

Attention to detail

Data quality improvement

Team leadership

Documentation management

Cross-functional collaboration

Communication skills

Education

High school diploma

Knowledge of construction equipment/processes/systems

Tools

Microsoft Dynamics 365 Finance & Operations

Microsoft 365

Document management systems

Job description

GWC Capital in Utah is seeking an Equipment Clerk to administer and maintain equipment asset records in Microsoft Dynamics 365 Finance & Operations throughout the asset lifecycle. This role ensures asset data is accurate, complete, and consistently maintained across systems.

You will create asset records for purchased and rented equipment, manage supporting documents, and coordinate with equipment managers across multiple subsidiaries to ensure compliance with company standards and reporting